Administration Executive

Akas Medical Equipment; Zone 7 Ambattur; On-site; INR 300,000 - 420,000; Full time

Job summary

Akas Medical Equipment in Chennai is seeking a proactive Admin Executive to manage day-to-day administration, facility maintenance, procurement, and system coordination. The role requires hands-on, organized, vendor-focused individuals capable of independent operations.

The candidate will handle maintenance across electrical, plumbing, civil, furniture, AC, IT systems, and coordinate with vendors and service providers while maintaining records and ensuring budget adherence.

Qualifications

• 2 to 4 years of experience in Administration, Facility Management, or a similar role.
• Experience in manufacturing/industrial companies will be an added advantage.
• Good knowledge of vendor management, purchase coordination, maintenance, and facility administration.
• Should have good negotiation, communication, coordination, and follow-up skills.
• Should be capable of independently handling day-to-day administrative requirements.
• Basic knowledge of MS Office/Excel and administrative documentation.
• Strong problem-solving skills with a proactive and hands-on approach.

Responsibilities

• Manage day-to-day administration and facility operations of the office/factory.
• Coordinate maintenance with vendors, technicians, and service providers for timely resolution.
• Handle procurement including stationery, housekeeping materials, office supplies, maintenance items and other requirements.
• Source new vendors, obtain quotations, compare prices, negotiate, and ensure cost-effective purchasing.
• Coordinate AMC, repair, and service activities for administrative equipment and facilities.
• Maintain records of purchases, quotations, invoices, AMC agreements, maintenance activities, and vendor details.
• Coordinate maintenance of computers, printers, CCTV, biometric systems, networking equipment, and other office systems with service providers/IT team.
• Monitor administrative inventory and ensure required materials are available without interruption.
• Coordinate with housekeeping, security, transport, and other facility service providers.
• Track administrative expenses and ensure purchases are within budget and company policies.
• Handle vendor follow-ups, service complaints, payment documentation, and timely closure of pending issues.
• Support HR and management in employee welfare, events, office arrangements, and other administrative activities.
• Ensure the workplace is maintained in a safe, clean, organized, and professional manner.
• Prepare regular updates/reports on maintenance, purchases, expenses, and pending administrative activities.

Skills

Vendor management

Negotiation

Communication

Coordination

MS Office/Excel

Job description

Job Executive

Admin Executive

Experience: 2 to 4 Years

Industry: Manufacturing / Medical Equipment

Location: Chennai

About the Role

We are looking for a proactive and responsible Admin Executive to manage day-to-day administration, facility maintenance, procurement, and system/equipment coordination. The ideal candidate should be hands-on, organized, vendor-focused, and capable of independently managing administrative requirements.

Key Responsibilities

• Manage day-to-day administration and facility operations of the office/factory.
• Take complete responsibility for general maintenance activities, including electrical, plumbing, civil, furniture, AC, and other facility requirements.
• Identify maintenance requirements and coordinate with vendors, technicians, and service providers for timely resolution.
• Handle administration-related purchase and procurement including stationery, housekeeping materials, office supplies, maintenance items, and other requirements.
• Source new vendors, obtain quotations, compare prices, negotiate, and ensure cost-effective purchasing.
• Coordinate and monitor AMC, repair, and service activities for administrative equipment and facilities.
• Coordinate maintenance of computers, printers, CCTV, biometric systems, networking equipment, and other office systems with the concerned service providers/IT team.
• Maintain proper records of purchases, quotations, invoices, AMC agreements, maintenance activities, and vendor details.
• Monitor administrative inventory and ensure required materials are available without interruption.
• Coordinate with housekeeping, security, transport, and other facility service providers.
• Track administrative expenses and ensure purchases are made within the approved budget and company policies.
• Handle vendor follow-ups, service complaints, payment documentation, and timely closure of pending issues.
• Support HR and management in employee welfare, events, office arrangements, and other administrative activities.
• Ensure the workplace is maintained in a safe, clean, organized, and professional manner.
• Prepare regular updates/reports on maintenance, purchases, expenses, and pending administrative activities.

Candidate Profile

• 2 to 4 years of experience in Administration, Facility Management, or a similar role.
• Experience in manufacturing/industrial companies will be an added advantage.
• Good knowledge of vendor management, purchase coordination, maintenance, and facility administration.
• Should have good negotiation, communication, coordination, and follow-up skills.
• Should be capable of independently handling day-to-day administrative requirements.
• Basic knowledge of MS Office/Excel and administrative documentation.
• Strong problem-solving skills with a proactive and hands-on approach.

What We Are Looking For

A person who can take ownership of administration, identify requirements before they become issues, coordinate with vendors effectively, control expenses, and ensure smooth day-to-day operations of the organization