Administration Executive (Off-Roll)

vivo; Dadri; On-site; INR 279,000 - 424,000; Full time

Job summary

vivo is seeking a Facilities/ Admin role to manage day-to-day office operations at the Noida Contact Center. The role ensures cleanliness, pantry services, and workplace readiness, while monitoring stock levels and coordinating with vendors for maintenance and security.

You will also process invoices, maintain admin records, and support asset tagging and periodic checks. Attending admin requests and enforcing SOPs are part of the duties.

Responsibilities

• Manage day-to-day office operations and routine facility requirements of the Noida Contact Center.
• Ensure proper housekeeping, hygiene, washroom upkeep, pantry services and overall workplace readiness.
• Monitor pantry and office consumables, stationery, housekeeping materials and stock levels; ensure timely replenishment and proper records.
• Coordinate with vendors for housekeeping, pantry, security, maintenance, pest control and other facility services; follow up for timely service closure.
• Support invoice collection, bill verification, supporting documents, reconciliation and timely submission for payment processing.
• Maintain Admin files, invoices, agreements, trackers, MIS, service reports and other operational documentation accurately.
• Support asset tagging, inventory verification, asset movement records and periodic physical checks of office assets and equipment.
• Coordinate preventive and breakdown maintenance for office equipment, furniture, electrical, HVAC, plumbing and other infrastructure issues.
• Attend routine employee Admin requests and support implementation of Admin SOPs, safety requirements, audits and cost-control initiatives.

Job description

Roles & Responsibilities:

• Manage day-to-day office operations and routine facility requirements of the Noida Contact Center.


• Ensure proper housekeeping, cleaning, hygiene, washroom upkeep, pantry services and overall workplace readiness.


• Monitor pantry and office consumables, stationery, housekeeping materials and stock levels; ensure timely replenishment and proper records.


• Coordinate with vendors for housekeeping, pantry, security, maintenance, pest control and other facility services; follow up for timely service closure.


• Support invoice collection, bill verification, supporting documents, reconciliation and timely submission for payment processing.


• Maintain Admin files, invoices, agreements, trackers, MIS, service reports and other operational documentation accurately.


• Support asset tagging, inventory verification, asset movement records and periodic physical checks of office assets and equipment.


• Coordinate preventive and breakdown maintenance for office equipment, furniture, electrical, HVAC, plumbing and other infrastructure issues.


• R ttend routine employee Admin requests and support implementation of Admin SOPs, safety requirements, audits and cost-control initiatives.