Administrative Executive

Quess IT Solutions; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

Quess IT Solutions is seeking an experienced administrator with 3-5 years of hands-on experience in office administration. The role involves handling visiting cards, ID cards, stationery stock, vendor coordination, invoice processing, and monthly reporting.

Immediate joiner preferred, with responsibilities spanning front office, guest management, and shuttle coordination. The incumbent will manage office operations, vendor negotiations, and cost-effective administration, ensuring smooth

Qualifications

• 3-5 years of experience in handling administration
• Immediate joiner available
• Experience in managing invoices, vendors and office supplies

Responsibilities

• Handle visiting/ID cards and related admin tasks
• Manage stock of stationery, letter heads, envelopes
• Coordinate with vendors for service issues and invoices
• Prepare quotations for admin requirements and monitor payments
• Manage office front desk, guests, and shuttle between metro and office
• Handle fleet and vehicle arrangements for inter-office movement
• Prepare monthly mobile bill statements and parking space management

Skills

Admin management

Vendor coordination

Invoice processing

Stock management

Guest & shuttle coordination

Job description

Experience: 3-5 years of experience in handling administration job

Immediate Joiner

• Taking care requests related to Visiting Cards/ID cards etc.,


• Managing the stock of Letter heads /Envelops etc.


• Managing stationery stocks & preparing monthly requirements.


• Communication with vendors related to their service issues.


• Talking to vendors for arranging Invoices related to various services


• Arranging Quotations for admin related requirements


• Checking and processing of Invoices by making necessary entries.


• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.


• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.

General Admin.

• Booking of hotel accommodation for guests


• Arranging transportation for guests.


• Communication with guests & sr. management.


• Processing of all he admin invoice in Tool


• Workstation Allocation for new hires


• Assigning Cupboard and Drawers


• Preparing necessary documents for Mobile/Data card Connection based on approvals


• Managing and updating Workstation database


• Handling employees requests related to vehicles for inter office movement


• Handling shuttle between Silk board Metro & Office.


• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.


• Parking space management.


• Managing day to day activities.


• Handling corporate tie-ups with all-star category hotels.


• Company vehicle management.


• Coordination with local Police/Authorities for routine checkup in the facility area.


• Front office & Guests Management:


• Visitors Management.


• Handling Insurance for employees as well as vehicles.