Administration Executive - Admin Executive - Facility Management

Lester Infoservices; Navi Mumbai; On-site; INR 300,000 - 460,000; Full time

Job summary

Lester Infoservices in Navi Mumbai is seeking an experienced Administration executive to manage day-to-day office operations, facility management, and vendor coordination.

The role requires handling inventory, documentation, and cross-department support, with emphasis on accuracy, timely reporting, and efficient office logistics.

Qualifications

• B.Com graduate
• 1-4 years of experience in an Administration role
• Immediate joiners or candidates with a short notice period will be preferred

Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle facility management, including maintenance, housekeeping, security, pantry, and office infrastructure.
• Maintain and track office inventory, stationery, assets, and consumables.
• Coordinate with vendors for procurement, services, repairs, and AMC renewals.
• Prepare and maintain administrative records, reports, invoices, and documentation.
• Ensure timely processing of vendor bills and follow up on payments.
• Support employee seating arrangements, office events, and administrative logistics.
• Monitor office supplies and ensure timely replenishment.
• Maintain proper filing and documentation for all administrative activities.
• Coordinate with internal departments to resolve day-to-day admin-related queries.

Skills

Communication skills

Facility management

Inventory management

Vendor coordination

Documentation

Education

B.Com degree

Tools

MS Excel

MS Word

Outlook

Job description

About the Role

The ideal candidate should have experience in facility management, vendor coordination, inventory handling, and administrative documentation.

Key Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle facility management, including maintenance, housekeeping, security, pantry, and office infrastructure.
• Maintain and track office inventory, stationery, assets, and consumables.
• Coordinate with vendors for procurement, services, repairs, and AMC renewals.
• Prepare and maintain administrative records, reports, invoices, and documentation.
• Ensure timely processing of vendor bills and follow up on payments.
• Support employee seating arrangements, office events, and administrative logistics.
• Monitor office supplies and ensure timely replenishment.
• Maintain proper filing and documentation for all administrative activities.
• Coordinate with internal departments to resolve day-to-day admin-related queries.

Required Skills

• Good verbal and written communication skills.
• Knowledge of facility management and office administration.
• Experience in inventory management and asset tracking.
• Strong coordination and vendor management skills.
• Good documentation and record-keeping abilities.
• Proficiency in MS Excel, MS Word, and Outlook.
• Ability to work in rotational shifts, including night shifts.

Eligibility Criteria

• B.Com graduate or similar
• 1-4 years of experience in an Administration role.
• Immediate joiners or candidates with a short notice period will be preferred.