Administration Executive | Admin

Cityfurnish; Gurugram District; On-site; INR 250,000 - 400,000; Full time

Job summary

Cityfurnish is seeking an Administration Executive to keep daily operations running smoothly. You will handle office administration, vendor coordination, facility management, and support HR tasks such as onboarding and attendance tracking.

The role requires strong organizational skills, vendor negotiation, and proficiency with MS Excel. You will help with meetings, events, asset management, HR documentation, and ensuring health and safety standards at the Gurugram office.

Qualifications

• Bachelor's degree in a related field.
• 0-2 years of experience in HR/Administration roles.
• Experience in office administration or facility management preferred.

Responsibilities

• Manage daily office administration and facilities.
• Coordinate with vendors for housekeeping, security, pantry, maintenance, internet, and utilities.
• Procure office supplies and manage inventory.
• Oversee assets, equipment, and infrastructure.
• Support HR processes: onboarding, attendance, payroll inputs.
• Organize meetings and employee events.

Skills

Organizational skills

Vendor management

Communication skills

Multitasking

MS Excel

Attention to detail

Education

Bachelor's degree

Tools

MS Word

HR tools

Job description

The Admin Executive will be responsible for ensuring smooth day-to-day office operations while supporting HR activities. The role focuses primarily on office administration, vendor coordination, facility management, and operational support, along with assisting in HR processes such as onboarding, attendance management, and employee documentation.

Key Responsibilities

1. Administration (Primary Responsibility)

• Manage daily office administration and ensure smooth functioning of the workplace.
• Coordinate with vendors for housekeeping, security, pantry, maintenance, internet, and utilities.
• Handle procurement of office supplies, stationery, and consumables and maintain inventory records.
• Manage office assets, equipment, and infrastructure maintenance.
• Supervise housekeeping staff and ensure cleanliness and upkeep of the office premises.
• Handle vendor management, purchase orders, invoices, and payment follow-ups with finance.
• Coordinate travel bookings, hotel reservations, and logistics for employees or visitors.
• Maintain and manage HR emc and expense tracker
• Manage courier, postal dispatch, and document movement tracking.
• Ensure health & safety compliance and facility standards in the office.
• Support office expansion, seating planning, workstation setup, and office infrastructure requirements.
• Manage hardware setup, internet connectivity, and access requirements.
• Maintain admin-related MIS reports, asset registers, and expense tracking.
• Organize company meetings, internal events, and employee engagement activities.

2. HR Responsibilities (Secondary)

• Manage employee onboarding documentation and joining formalities.
• Maintain employee records, personal files, and HR documentation.
• Track attendance, leaves, and employee data updates in HRMS or Excel.
• Support probation confirmation, exit formalities, and clearance processes.
• Assist with payroll inputs and HR reports.
• Address basic employee queries related to HR policies.

Skills & Competencies

• Strong organizational and coordination skills
• Vendor management and negotiation ability
• Good communication and interpersonal skills
• Ability to handle multiple operational tasks simultaneously
• Proficiency in MS Excel, Word, and basic HR tools
• Attention to detail and problem-solving approach

Qualifications

• Bachelors degree
• 0-2 years of experience in HR & Administration roles
• Prior experience in office administration or facility management preferred