Administration Executive

Jeet Enterprises; Sector 10; On-site; INR 350,000 - 520,000; Full time

Job summary

Jeet Enterprises in India is seeking an experienced Executive Assistant/Operations Coordinator to manage the Managing Director's calendar, coordinate with multiple departments, and track orders, service requests, and follow-ups. You will draft professional communications and prepare regular MIS reports, supporting key projects and events.

The role requires sharp organizational skills, fluency in English and Hindi, and the ability to maintain confidentiality while driving tasks to completion.

Qualifications

• Bachelor's degree or higher in Business Administration, Commerce, Management or related field; MBA preferred.
• Excellent verbal and written communication skills in English and Hindi.
• Strong organizational, planning, and multitasking abilities.
• Exceptional follow-up skills with the ability to drive tasks to completion.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and business collaboration tools.

Responsibilities

• Manage the Managing Director's calendar, meetings, travel, and daily priorities.
• Coordinate with Sales, Service, Spare Parts, Accounts, and Logistics teams.
• Track quotations, customer orders, installations, service requests, and pending follow-ups.
• Draft professional emails, business correspondence, presentations, and reports.
• Prepare daily, weekly, and monthly MIS reports.
• Coordinate with customers, suppliers, and business partners to ensure timely communication.
• Organize meetings, maintain MOMs (Minutes of Meeting), and ensure action items are completed.
• Maintain company records, contracts, and important documents.
• Support exhibitions, product launches, customer demonstrations, and special projects.
• Improve operational processes and ensure timely execution of tasks across departments.

Skills

Executive coordination

Multitasking

Follow-up discipline

Attention to detail

Cross-functional liaison

Education

Bachelor's degree in Business Administration, Commerce, Management, or related field; MBA preferred

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Business collaboration tools

Job description

Role & responsibilities

• Manage the Managing Director's calendar, meetings, travel, and daily priorities.


• Coordinate with Sales, Service, Spare Parts, Accounts, and Logistics teams.


• Track quotations, customer orders, installations, service requests, and pending follow-ups.


• Draft professional emails, business correspondence, presentations, and reports.


• Prepare daily, weekly, and monthly MIS reports.


• Coordinate with customers, suppliers, and business partners to ensure timely communication.


• Organize meetings, maintain MOMs (Minutes of Meeting), and ensure action items are completed.


• Maintain company records, contracts, and important documents.


• Support exhibitions, product launches, customer demonstrations, and special projects.


• Improve operational processes and ensure timely execution of tasks across departments.

Preferred candidate profile

• Bachelor's degree in Business Administration, Commerce, Management, or a related field (MBA preferred).


• 38 years of experience in Executive Assistance, Operations, Administration, Project Coordination, or Business Support.


• Excellent verbal and written communication skills in English and Hindi.


• Strong organizational, planning, and multitasking abilities.


• Exceptional follow-up skills with the ability to drive tasks to completion.


• High level of professionalism, integrity, and confidentiality.


• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and business collaboration tools.


• Ability to coordinate effectively with customers, suppliers, and cross-functional teams.


• Strong analytical and problem-solving skills with attention to detail.


• Ability to work independently, prioritize multiple assignments, and perform under deadlines.