Administration Executive

Promech Machine Tools; Chennai District; On-site; INR 279,000 - 391,000; Full time

Benefits offered by this job

Health Insurance

Job summary

Promech Machine Tools in Chennai invites a capable administrative professional to handle day-to-day office operations, document control, correspondence, and cross‑team coordination, ensuring smooth workflows across functions. The ideal candidate has 1–2 years of admin experience, a B.Com or BA degree, and strong MS Office skills.

You will support senior management, manage procurement of supplies, and act as a dependable point of contact for staff, vendors, and clients, while upholding

Qualifications

• Bachelor's degree in B.Com, Business Admin, or equivalent.
• 1–2 years in administration or office management.
• Proficiency with MS Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Oversee day-to-day office administration, including documentation, record management, and correspondence.
• Coordinate meetings and maintain effective internal communication across teams.
• Support senior management with reports, documentation, and follow-ups.
• Procure office supplies and liaise with vendors to ensure operations.
• Plan and execute meetings, events, and general office activities.
• Maintain organized digital and physical records per company standards.
• Serve as a point of contact for employees, customers, and partners.
• Identify and resolve operational gaps to ensure smooth admin operations.

Skills

Office administration

Executive support

MS Office proficiency

Communication skills

Time management

Discretion & confidentiality

Education

B.Com / BBA / equivalent

Tools

Microsoft Office

Job description

Role & responsibilities

• Oversee day-to-day office administration, including documentation, record management, and correspondence
• Schedule and coordinate meetings, ensuring effective internal communication across teams
• Provide administrative support to senior management, including report preparation, documentation, and timely follow-ups
• Manage procurement of office supplies and liaise with vendors to ensure uninterrupted operations
• Coordinate the planning and execution of meetings, events, and general office activities
• Maintain accurate and organized digital and physical records in compliance with company standards
• Serve as a point of contact for employees, customers, vendors, and external partners, ensuring professional and timely communication
• Ensure seamless administrative operations across departments, proactively identifying and resolving operational gaps

Preferred candidate profile

• 1-2 years of proven experience in administration, office management, executive assistance, or a related function
• Bachelor's degree in B.Com, Business Administration, Management, or an equivalent discipline
• Proficient in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook
• Demonstrated strong communication, organizational, multitasking, and time-management abilities
• High attention to detail with sound problem-solving skills
• Ability to prioritize effectively, work independently, and consistently meet deadlines
• Capable of handling sensitive and confidential information with discretion and professionalism
• Prior exposure to an industrial, engineering, manufacturing, or B2B environment will be considered an advantage
• A professional demeanor, strong work ethic, and unwavering integrity are essential to this role

Perks and benefits

• Health Insurance