Administration Executive

PixStone Images Pvt Ltd; Chennai District; On-site; INR 550,000 - 750,000; Full time

Job summary

PixStone Images Pvt Ltd in Chennai is seeking an experienced administration and facilities professional to manage day-to-day office operations, coordinate with vendors for housekeeping, security, and maintenance, and monitor office infrastructure and asset records.

The role requires 3–5 years in administration or facilities, strong MS Office skills, exceptional organizational abilities, and proactive problem solving. Experience in a corporate/IT/creative studio environment is preferred.

Qualifications

• 3–5 years of experience in administration, facilities management, or office operations.
• Strong communication and interpersonal skills.
• Excellent organizational and coordination abilities.
• Proficiency in MS Office (Excel, Word, Outlook).
• Candidates with corporate/IT/VFX/creative studio exposure will be preferred.

Responsibilities

• Manage day-to-day office administration and facilities operations.
• Coordinate with vendors for housekeeping, security, maintenance, pantry, and other facility services.
• Monitor office infrastructure, equipment, utilities, and maintenance requirements.
• Maintain records related to office assets, inventory, stationery, and consumables.
• Handle procurement of office supplies and coordinate with vendors for timely delivery.
• Monitor and maintain office cleanliness, hygiene, and safety standards.
• Coordinate for repairs, maintenance, and other facility-related issues.
• Manage office seating arrangements, meeting rooms, and common areas.
• Support employee requirements related to administration and workplace facilities.
• Maintain administrative documents, bills, invoices, and vendor records.
• Coordinate with internal teams such as HR, IT, Finance, and Security for administrative requirements.
• Assist in organizing company events, meetings, employee activities, and other office requirements.
• Track and control administrative expenses and support cost-effective operations.
• Ensure smooth functioning of the office and promptly resolve day-to-day administrative issues.

Skills

Administration

Facilities Management

Office Operations

MS Office

Communication

Organization

Problem Solving

Tools

MS Office

Job description

Eligibility / Requirements

• 3–5 years of experience in Administration, Facilities Management, or Office Operations.
• Good communication and interpersonal skills.
• Strong organizational and coordination skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Ability to coordinate with employees, vendors, and service providers.
• Good problem-solving and multitasking abilities.
• Should be proactive, responsible, and capable of handling day-to-day administrative activities independently.
• Candidates who have experience in a corporate/IT/VFX/creative studio environment will be preferred.

Key Responsibilities

• Manage day-to-day office administration and facilities operations.
• Coordinate with vendors for housekeeping, security, maintenance, pantry, and other facility services.
• Monitor office infrastructure, equipment, utilities, and general maintenance requirements.
• Maintain records related to office assets, inventory, stationery, and consumables.
• Handle procurement of office supplies and coordinate with vendors for timely delivery.
• Monitor and maintain office cleanliness, hygiene, and safety standards.
• Coordinate for repairs, maintenance, and other facility-related issues.
• Manage office seating arrangements, meeting rooms, and common areas.
• Support employee requirements related to administration and workplace facilities.
• Maintain administrative documents, bills, invoices, and vendor records.
• Coordinate with internal teams such as HR, IT, Finance, and Security for administrative requirements.
• Assist in organizing company events, meetings, employee activities, and other office requirements.
• Track and control administrative expenses and support cost-effective operations.
• Ensure smooth functioning of the office and promptly resolve day-to-day administrative issues.

Preferred Skills

Administration | Facilities Management | Vendor Management | Procurement | Inventory Management | Office Operations | MS Excel | Coordination | Communication | Problem Solving