Administrative Executive

PPS; Pune District; On-site; INR 250,000 - 420,000; Full time

Job summary

PPS in Puneis seeking an Admin Executive to manage day-to-day office administration, coordinate with clients and vendors, and ensure smooth facilities operation.

The role requires strong MS Excel/Office skills, excellent communication, vendor management, and the ability to supervise housekeeping, security, and support staff while maintaining records and MIS reports.

Qualifications

• 2–5 years of experience in administration, facility management, or office management.
• Strong MS Excel and MS Office skills are required.
• Good communication and client-handling abilities.

Responsibilities

• Manage day-to-day office administration and facility operations.
• Handle client coordination and professional communication.
• Coordinate with vendors, suppliers, and service providers.
• Supervise housekeeping and security staff and maintain workplace upkeep.
• Monitor office supplies, equipment, and administrative needs.
• Maintain and update Excel sheets, MIS reports, records, and data.
• Handle vendor bills, quotations, and service-related documentation.
• Coordinate for repairs, maintenance, and facility-related issues.
• Ensure cleanliness, security, safety, and proper premises upkeep.
• Maintain attendance and records of housekeeping, security, and staff.
• Coordinate with internal departments to meet administrative needs.
• Support management with reports and other admin tasks.

Skills

Communication skills

Client handling

Vendor management

Organization

Multitasking

Problem-solving

Coordination

Tools

MS Excel

MS Office

Job description

We are looking for an Admin Executive who will be responsible for managing day‑to‑day administrative activities, coordinating with clients and vendors, and ensuring smooth functioning of office facilities and support services.

Key Responsibilities :

• Manage day‑to‑day office administration and facility operations.
• Handle client coordination and communication professionally.
• Coordinate with and manage vendors, suppliers, and service providers.
• Supervise housekeeping and security staff and ensure proper workplace maintenance.
• Monitor office supplies, stationery, equipment, and other administrative requirements.
• Maintain and update Excel sheets, MIS reports, records, and administrative data.
• Handle vendor bills, quotations, purchase requirements, and service-related documentation.
• Coordinate for repairs, maintenance, and facility‑related issues.
• Ensure cleanliness, security, safety, and proper upkeep of the office premises.
• Maintain attendance and other records of housekeeping, security, and support staff.
• Coordinate with internal departments to address administrative requirements.
• Support management with reports and other administrative tasks as required.

Required Skills :

• Good knowledge of MS Excel and MS Office.
• Good communication and client‑handling skills.
• Experience in vendor management and negotiation.
• Ability to manage housekeeping, security, maintenance, and facility services.
• Good organizational and multitasking abilities.
• Strong follow‑up and problem‑solving skills.
• Ability to work independently and coordinate with multiple stakeholders.

Preferred Experience

• 2–5 years of experience in administration, facility management, office management, or a similar role.