Administration Executive

Cynosure Corporate Solutions; Chennai; On-site; INR 300,000 - 520,000; Full time

Job summary

Cynosure Corporate Solutions is seeking an Admin Executive to provide essential back-office support to the sales team in Chennai. The role involves preparing sales documents, maintaining CRM records, handling inquiries, and coordinating with marketing, finance, and logistics to ensure timely delivery and customer satisfaction.

The candidate should possess strong organizational and communication skills, with proficiency in MS Office and CRM systems, and be capable of coordinating with multiple

Qualifications

• Strong organizational and coordination skills.
• Ability to manage documentation and data accurately.
• Experience with CRM and MS Office is preferred.

Responsibilities

• Provide administrative support to the sales team by preparing sales documents, updating CRM records, and organizing sales reports.
• Coordinate with customers regarding order details, delivery timelines, and product information.
• Handle inquiries via phone, email, or chat and direct them to the appropriate sales representatives.
• Manage and process purchase orders, invoices, and quotations, ensuring accuracy and timely communication.
• Schedule meetings, product demonstrations, and calls between sales team members and potential clients.
• Coordinate with marketing, finance, and logistics teams to ensure smooth execution of sales activities.
• Maintain accurate sales data, records, and documentation.
• Follow up on client communications and pending orders to ensure timely updates and customer satisfaction.

Skills

English

Tamil

MS Office

CRM systems

Education

High School / Diploma / any degree

Job description

The Admin Executive will provide administrative and back-office support to the sales team, ensuring smooth sales operations, accurate documentation, efficient order management, and timely communication with customers and internal departments. The role involves coordinating customer inquiries, maintaining records, processing sales documents, and supporting the business development team in achieving its targets.

Key Responsibilities:

• Provide administrative support to the sales team by preparing sales documents, updating CRM records, and organizing sales reports.
• Coordinate with customers regarding order details, delivery timelines, and product information.
• Handle incoming inquiries through phone, email, or chat and direct them to the appropriate sales representatives.
• Manage and process purchase orders, invoices, and quotations, ensuring accuracy and timely communication.
• Schedule meetings, product demonstrations, and calls between sales team members and potential clients.
• Coordinate with marketing, finance, and logistics teams to ensure smooth execution of sales activities.
• Maintain accurate sales data, records, and documentation.
• Follow up on client communications and pending orders to ensure timely updates and customer satisfaction.

Required Skills & Qualifications:

• High School, Diploma, or any degree.
• Minimum 2 years of relevant experience.
• Experience in signage, advertising production, or retail branding agencies is a strong advantage.
• Must be able to speak and write in English and Tamil.
• Strong organizational, communication, and coordination skills.
• Good attention to detail and accuracy in documentation and data management.
• Ability to handle multiple tasks and coordinate with different departments.
• Basic knowledge of MS Office and CRM systems.