Administration Executive

Quess; Bengaluru; On-site; INR 350,000 - 500,000; Full time

Job summary

Quess in Bengaluru is seeking an Admin Executive for immediate joining. The role requires 4-7 years in administrative work and a bachelor’s degree.

You will handle printing, stationery, vendor invoicing, quotations, and contract letters while coordinating guest services and day-to-day office operations. Responsibilities include hotel and transportation arrangements, workstation allocation, corporate tie-ups, and facility management tasks.

Qualifications

• 4-7 years of experience in handling administration.

Responsibilities

• Printing & stationery duties including visiting cards and stock management.
• Vendor management tasks: contacting vendors, handling invoices, quotations and contract letters.
• General admin responsibilities such as hotel bookings, transportation, guest communication, and workstation setup.
• Front office & guest management including visitor handling and employee vehicle insurance coordination.

Skills

Administration

Vendor coordination

Education

Bachelor's degree

Job description

Position Admin Executive (Looking for immediate joiner only)

Experience: 4-7 years of experience in handling administration job

Education: Any bachelor’s degree

Printing & Stationery.

• Taking care requests related to Visiting Cards/ID cards etc.,
• Managing the stock of Letter heads /Envelops etc.
• Managing stationery stocks & preparing monthly requirements.

Vendor Management:

• Communication with vendors related to their service issues.
• Talking to vendors for arranging Invoices related to various services
• Arranging Quotations for admin related requirements
• Checking and processing of Invoices by making necessary entries.
• Preparing rate contract letters
• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.

General Admin.

• Booking of hotel accommodation for guests
• Arranging transportation for guests.
• Communication with guests & sr. management.
• Processing of all he admin invoice in Tool
• Workstation Allocation for new hires
• Assigning Cupboard and Drawers
• Preparing necessary documents for Mobile/Data card Connection based on approvals
• Managing and updating Workstation database
• Handling employees requests related to vehicles for inter office movement
• Handling shuttle between Silk board Metro & Office.
• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
• Parking space management.
• Managing day to day activities.
• Handling corporate tie-ups with all-star category hotels.
• Company vehicle management.
• Coordination with local Police/Authorities for routine checkup in the facility area.

Front office & Guests Management:

• Visitors Management.
• Handling Insurance for employees as well as vehicles.