Administration Executive

Supremesofttech Solutions; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Benefits offered by this job

Competitive salary package

Performance-based incentives

Job summary

Supremesofttech Solutions in Bengaluru seeks a competent HR & Finance Support Assistant to maintain records, assist onboarding, and coordinate vendor payments. The role involves handling attendance, leave tracking, invoicing, and payroll-related tasks with accuracy and discretion.

The ideal candidate holds a commerce or HR degree, with certifications in HR operations or accounting; strong documentation and compliance skills are essential, and you will work closely with HR and finance teams.

Qualifications

• Bachelor's degree in Commerce, Business Administration, HR, or related field.
• HR operations, payroll, or accounting certification is an advantage.
• Good understanding of HR processes: onboarding, documentation, attendance, leave management.
• Ability to prepare and manage HR letters, employee files, and compliance records.
• Basic knowledge of billing, invoicing, vendor payments, and petty cash handling.
• Expense trackers, vouchers, receipts, and reimbursement records management.

Responsibilities

• Maintain and update employee records, attendance data, leave trackers, and personnel files.
• Assist HR in onboarding, preparing induction materials, collecting documents, and coordinating joining formalities.
• Support recruitment activities by scheduling interviews, coordinating with candidates, and maintaining interview logs.
• Assist the finance team with invoice preparation, bill verification, and vendor payment followups.
• Maintain records of petty cash, expense statements, and reimbursement claims.
• Coordinate with vendors for payment status, document submission, and clarifications.
• Support monthly financial documentation such as receipts, vouchers, purchase orders, and payment entries.

Skills

HR processes

Onboarding

Documentation

Attendance management

Vendor payments

Reimbursement records

Education

Bachelor's degree in Commerce/Business Administration/HR or related field

HR operations/payroll/accounting certification

Job description

Role & responsibilities:

• Maintain and update employee records, attendance data, leave trackers, and personnel files.
• Assist HR in onboarding, preparing induction materials, collecting documents, and coordinating joining formalities.
• Support recruitment activities by scheduling interviews, coordinating with candidates, and maintaining interview logs.
• Assist the finance team with invoice preparation, bill verification, and vendor payment followups.
• Maintain records of petty cash, expense statements, and reimbursement claims.
• Coordinate with vendors for payment status, document submission, and clarifications.
• Support monthly financial documentation such as receipts, vouchers, purchase orders, and payment entries.

Preferred candidate profile :

• Bachelors degree in Commerce, Business Administration, HR, or related field
• Additional certification in HR operations, payroll, or accounting is an advantage
• Good understanding of HR processes: onboarding, documentation, attendance, leave management
• Ability to prepare and manage HR letters, employee files, and compliance records
• Basic knowledge of billing, invoicing, vendor payments, and petty cash handling
• Ability to maintain expense trackers, vouchers, receipts, and reimbursement records

Perks and benefits:

• Competitive salary package based on experience and skill level
• Performancebased incentives for timely completion of HR/Finance tasks and operational support