Assistant Manager - HR Operations

Hartek Group; Mohali; On-site; INR 550,000 - 900,000; Full time

Job summary

Hartek Group in India is seeking an HR Operations Specialist to manage the complete employee lifecycle, payroll processing, and HRMS administration, ensuring accurate records and timely payroll in coordination with finance or external partners.

The role requires strong knowledge of labor laws, statutory compliance, and excellent analytical and organizational skills, plus hands-on experience with HRMS platforms such as SAP SuccessFactors, Darwinbox, Workday, Zoho People or greytHR.

Qualifications

• Experience managing end-to-end HR lifecycle including onboarding, transfers, and exits.
• Strong knowledge of statutory compliance and payroll processing.
• Experience with HRMS platforms and HR automation tools.
• Excellent analytical, organizational, and problem-solving skills.

Responsibilities

• Manage the complete employee lifecycle including onboarding, confirmation, transfers, promotions, and exits.
• Oversee day-to-day HR operations and ensure smooth execution of processes and policies.
• Process monthly payroll accurately in coordination with finance or partners.
• Ensure compliance with PF, ESI, PT, gratuity, leave management and labor laws.
• Administer and maintain HRMS, records, and reporting.
• Handle attendance, leave, and employee data in HRMS.
• Prepare HR reports and dashboards on headcount, attrition, payroll and attendance.
• Support recruitment activities including interviews, offers, and onboarding.
• Address employee queries on HR policies, payroll, benefits, and systems.
• Drive employee engagement and support performance management.
• Maintain confidential employee records and HR documentation.
• Assist policy formulation and continuous process improvement.
• Coordinate with stakeholders to ensure efficient HR service delivery.
• Support HR audits and compliance requirements.

Skills

Payroll processing

HR operations

Labor laws compliance

Analytical skills

Stakeholder management

Communication skills

Education

Bachelor's degree in Human Resources, Business Administration, or related field

MBA/PGDM in HR or equivalent

Payroll/HR Analytics certification (preferred)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SAP SuccessFactors

Darwinbox

Workday

Zoho People

greytHR

Job description

Role & responsibilities

• Manage the complete employee lifecycle, including onboarding, confirmation, transfers, promotions, and exit formalities.
• Oversee day-to-day HR operations and ensure smooth execution of HR processes and policies.
• Process monthly payroll accurately and on time in coordination with finance or external payroll partners.
• Ensure compliance with statutory requirements, including PF, ESI, PT, gratuity, leave management, and labor laws.
• Administer and maintain the HRMS, ensuring accurate employee records, system updates, and report generation.
• Manage attendance, leave, and employee data through the HRMS.
• Prepare HR reports and dashboards related to headcount, attrition, payroll, attendance, and other HR metrics.
• Support recruitment activities, including interview coordination, offer management, and onboarding.
• Handle employee queries related to HR policies, payroll, benefits, and HR systems.
• Drive employee engagement initiatives and support performance management processes.
• Maintain HR documentation, personnel files, and confidential employee records.
• Assist in policy formulation, implementation, and continuous process improvement.
• Coordinate with internal stakeholders to ensure efficient HR service delivery.
• Support HR audits and ensure compliance with internal and external requirements.

Preferred candidate profile

• Strong knowledge of payroll processing and statutory compliance.
• Extensive experience in HR operations and employee lifecycle management.
• Hands-on experience with HRMS platforms and HR automation tools.
• Strong understanding of labor laws and employment regulations.
• Excellent analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong stakeholder management and collaboration skills.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• MBA/PGDM in Human Resources or equivalent qualification is preferred.
• Certification in Payroll, HRMS, or HR Analytics is an added advantage.
• Preferred HRMS Exposure
• Experience working with one or more HRMS platforms such as SAP SuccessFactors, Darwinbox, Workday, Zoho People, greytHR, or similar enterprise HR systems.