Office Administrator

Habuild; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Habuild Healthtech Private Limited in Bengaluru is seeking a proactive Office Administrator to oversee daily operations for a 50‑person Bangalore office.

You will coordinate housekeeping, inventory, vendor liaison, onboarding logistics, and workplace improvements, while maintaining trackers and supporting multiple requests with strong English/Kannada/Hindi communication.

Qualifications

• 2+ years of experience in office administration, facilities, or office operations.

Responsibilities

• Coordinate daily housekeeping, cleaning, and office maintenance with service providers and building management.
• Manage office inventory, including stationery, pantry supplies, office equipment, and other essentials.
• Coordinate with vendors for food, office supplies, repairs, and other office requirements.
• Handle employee requests related to office facilities or other ad hoc needs.
• Coordinate office decor, furniture arrangements, and other workplace improvements.
• Support employee onboarding by arranging workstations, IT set up, and joining-day logistics.
• Assist with planning and coordinating office events, celebrations, and team activities.
• Maintain basic trackers for office inventory, employee requests, and related expenses.

Skills

Communication skills

Organizational skills

Multitasking

Proactive attitude

Tools

Slack

Google Sheets

Email

Job description

We are looking for a proactive and organised Office Administrator to manage the day-to-day operations of our Bangalore office of approximately 50 employees.

Key responsibilities

• Coordinate daily housekeeping, cleaning, and office maintenance with service providers and building management.
• Manage office inventory, including stationery, pantry supplies, office equipment, and other essentials.
• Coordinate with vendors for food, office supplies, repairs, and other office requirements.
• Handle employee requests related to office facilities or other ad hoc needs.
• Coordinate office decor, furniture arrangements, and other workplace improvements.
• Support employee onboarding by arranging workstations, IT set up, and joining-day logistics.
• Assist with planning and coordinating office events, celebrations, and team activities.
• Maintain basic trackers for office inventory, employee requests, and related expenses.

Requirements

• 2+ years of experience in office administration, facilities, or office operations.
• Comfortable using a laptop, email, Slack, Google Sheets, and basic online tools.
• Ability to maintain trackers and follow up on requests independently.
• Good communication skills in English, Hindi or Kannada
• Strong organisational skills and the ability to manage multiple requests.
• Proactive, dependable, and comfortable taking ownership of day-to-day office requirements.
• Able to join immediately or within a short notice period.