Event Coordinator Consultant

Sanlayan; Bengaluru; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Sanlayan Group in Bengaluru (E-City Office) seeks an experienced Corporate Administrator to oversee office administration, facilities, and employee services, ensuring smooth operations and strategic alignment with business goals. The role covers vendor management, travel coordination, visa processing, event planning, and process improvement, with a focus on optimizing resources and driving cost efficiencies.

8+ years in corporate administration or facilities is preferred.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 8+ years of experience in Corporate Administration, Facilities Management, Workplace Services, or Office Operations.
• Experience managing vendors, facilities, travel, transport, and administrative operations.
• Strong understanding of workplace management and corporate services.

Responsibilities

• Oversee end-to-end office administration and facility operations across locations.
• Oversee workplace infrastructure, maintenance, housekeeping, security, and office services.
• Ensure smooth functioning of office facilities and compliance with safety standards.
• Coordinate with vendors, contractors, and service providers to maintain operational efficiency.
• Support strategic planning initiatives related to workplace operations and administration.
• Drive resource optimization projects to improve utilization of office space, assets, and budgets.
• Monitor administrative costs and recommend cost-saving opportunities.
• Plan, organize, and execute corporate events, leadership visits, employee engagement programs, town halls, and offsite activities.
• Coordinate logistics, venue arrangements, travel, accommodation, and event budgets.
• Manage employee transportation services and vendor coordination.
• Coordinate domestic and international travel requirements.
• Handle visa processing, documentation, immigration support, and travel compliance activities.
• Identify opportunities to streamline administrative processes and improve service delivery.
• Implement process improvement initiatives to enhance operational efficiency and employee experience.
• Develop and maintain SOPs, policies, and administrative procedures.
• Manage vendor selection, negotiations, contracts, and performance reviews.
• Partner with HR, Finance, IT, and business teams to support organizational requirements.
• Track vendor invoices, payments, and service-level compliance.

Education

Bachelor's degree in Business Administration, Commerce, Management, or a related field

Job description

Job Summary

We are seeking an experienced and highly organized Corporate Administrator to oversee office administration, facilities management, employee services, travel coordination, and operational excellence initiatives. The ideal candidate will play a key role in ensuring smooth business operations through effective administration, strategic planning, resource optimization, and continuous process improvements.

Key Responsibilities

Corporate Administration & Facilities Management

• Manage end-to-end office administration and facility operations across locations.
• Oversee workplace infrastructure, maintenance, housekeeping, security, and office services.
• Ensure smooth functioning of office facilities and compliance with safety standards.
• Coordinate with vendors, contractors, and service providers to maintain operational efficiency.

Strategic Planning & Resource Optimization

• Support strategic planning initiatives related to workplace operations and administration.
• Drive resource optimization projects to improve utilization of office space, assets, and budgets.
• Monitor administrative costs and recommend cost‑saving opportunities.

Event Management

• Plan, organize, and execute corporate events, leadership visits, employee engagement programs, town halls, and offsite activities.
• Coordinate logistics, venue arrangements, travel, accommodation, and event budgets.

Transport, Travel & Visa Management

• Manage employee transportation services and vendor coordination.
• Coordinate domestic and international travel requirements.
• Handle visa processing, documentation, immigration support, and travel compliance activities.

Process Improvement

• Identify opportunities to streamline administrative processes and improve service delivery.
• Implement process improvement initiatives to enhance operational efficiency and employee experience.
• Develop and maintain SOPs, policies, and administrative procedures.

Vendor & Stakeholder Management

• Manage vendor selection, negotiations, contracts, and performance reviews.
• Partner with HR, Finance, IT, and business teams to support organizational requirements.
• Track vendor invoices, payments, and service-level compliance.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 8+ years of experience in Corporate Administration, Facilities Management, Workplace Services, or Office Operations.
• Experience managing vendors, facilities, travel, transport, and administrative operations.
• Strong understanding of workplace management and corporate services.

Preferred Experience

• Experience working in Engineering, Manufacturing, Semiconductor, Automotive, or Technology organizations.
• Exposure to workplace transformation, facilities expansion, and employee engagement initiatives.

Experience

8+Years

Location

Bangalore (E-City Office)

Notice Period

Immediate to 15 Days Preferred.