Admin Support

Zone IT Solutions; Dadri; On-site; INR 420,000 - 660,000; Full time

Job summary

Zone IT Solutions, Australia-based IT recruitment and consulting firm, is seeking an Administrative Support Officer to join our team. You will manage data integrity across systems, coordinate candidate workflows, track compliance, and ensure smooth day-to-day operations.

You will leverage Microsoft Office, Google Workspace, and ATS/CRM tools to generate recruitment reports, maintain records, post vacancies, and schedule interviews.

Qualifications

• Bachelor’s degree in Business Administration, Commerce, HR or related field.
• 1–3 years in admin support, recruitment coordination, or HR operations.
• Experience in recruitment agency or HR department preferred.

Responsibilities

• Maintain candidate records, resumes, and logs in ATS and databases.
• Post vacancies and schedule interview panels with clients and candidates.
• Track contracts, background checks, onboarding docs, and compliance.
• Generate recruitment reports, manage calendars, and support workflows.

Skills

Communication skills

Organization and time management

Problem solving

Reporting and analytics

Education

Bachelor’s degree in Business Administration, Commerce, Human Resources, or related field

Tools

ATS/CRM systems

Microsoft Excel

Google Workspace

Job description

Zone IT Solutions is an Australia-based IT recruitment and consulting consultancy specializing in Digital, ERP, and enterprise IT services. We connect top technology talent with leading organizations across Australia through flexible, agile, and collaborative recruitment solutions.

Role Overview

We are seeking a proactive, detail-oriented Administrative Support Officer to join our team. In this role, you will play a key part in enabling our recruitment and operational functions. You will manage data integrity across our systems, coordinate candidate workflows, track compliance, and ensure seamless day-to-day operations.

Key Responsibilities

Recruitment Operations & Candidate Coordination

• Maintain and update candidate records, resumes, and interaction logs in the ATS and internal databases.
• Post job vacancies across various job boards and recruitment portals.
• Coordinate and schedule interview panels between clients, recruiters, and candidates.
• Prepare, review, and organize recruitment documentation and candidate submissions.

Compliance & Onboarding Support

• Track candidate contracts, background checks, onboarding documentation, and compliance requirements.
• Maintain accurate employee, contractor, and candidate records in compliance with company standards.

Administrative & Operational Support

• Generate regular recruitment reports, tracking spreadsheets, and performance dashboards.
• Manage inbox correspondence, calendar scheduling, and general office administrative tasks.
• Collaborate with internal teams to streamline workflow efficiencies and operational processes.
• Assist with ad-hoc administrative and operational projects as assigned.

Key Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Commerce, Human Resources, or a related field.
• 1–3 years of experience in an administrative support, recruitment coordination, or HR operations role.
• Prior experience working within or supporting a recruitment agency or HR department is highly desirable.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Hands-on experience with Applicant Tracking Systems (ATS) or CRM databases.
• Strong reporting skills, including the ability to build and maintain spreadsheets and data dashboards.

Core Competencies

• Communication: Exceptional written and verbal communication skills for professional candidate and client touchpoints.
• Organization: High attention to detail with proven ability to prioritize tasks, meet tight deadlines, and manage competing demands.
• Problem Solving: Proactive mindset with strong problem-solving skills and a collaborative team attitude.
• Industry Knowledge: Basic familiarity with Australian recruitment processes or market practices is an advantage.

What We Offer

• Competitive Compensation: Market-aligned salary package.
• Career Growth: Clear pathways for professional development and ongoing learning opportunities.
• Global Exposure: Direct experience with international IT recruitment operations.
• Inclusive Culture: A supportive, collaborative, and flexible team environment.