Administrative Manager

Workindia; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Workindia is seeking an Assistant Manager - Admin to own end-to-end workplace, facilities, and administrative operations across multiple locations in Bengaluru and beyond.

You will ensure smooth office operations, employee support, workplace safety, vendor management, cost control, and a proactive approach to improve the workplace experience.

This role requires strong execution, hands-on leadership, and the ability to negotiate with vendors while coordinating events and office setups.

Qualifications

• 5–8 years of experience in Administration, Facilities, Workplace Operations, or Corporate Administration.
• Experience managing multiple locations and external vendors.
• Strong negotiation, planning, execution, and problem-solving skills.
• Hands-on approach with strong ownership and stakeholder management.
• Experience in office setup/expansion and employee events will be an advantage.

Responsibilities

• Facilities & Operations: Manage day-to-day office operations, maintenance, housekeeping, pantry, seating, access control, reception, and office infrastructure.
• Office Projects: Lead office setup, expansion, renovation, relocation, and space planning projects.
• Events & Engagement: Manage town halls, offsites, annual/festive events, leadership visits, and employee engagement activities with HR.
• Vendor Management: Manage housekeeping, security, pantry, maintenance, courier, and other vendors; negotiate commercials and monitor SLAs.
• Safety & Security: Ensure fire safety, CCTV, security, emergency preparedness, and basic workplace safety standards across offices.
• Assets & Inventory: Manage office assets, furniture, stationery, pantry supplies, inventory, allocation, and replacements.
• Licences & Documentation: Track office licences, fire NOCs, leases, AMCs, contracts, and other administrative documentation.
• Process & Cost Optimisation: Build standardised SOPs, improve service quality, control costs, and continuously improve workplace experience.

Skills

Facilities management

Vendor management

Negotiation

Stakeholder management

Office operations

Cost control

Job description

We are looking for an Assistant Manager - Admin to own end-to-end workplace, facilities, and administrative operations across multiple locations ensuring smooth office operations, employee support, workplace safety, and efficient use of resources. The role requires strong execution, vendor management, cost control, and stakeholder management skills.

What You Will Be Doing

• Facilities & Operations: Manage day-to-day office operations, maintenance, housekeeping, pantry, seating, access control, reception, and office infrastructure.
• Office Projects: Lead office setup, expansion, renovation, relocation, and space planning projects.
• Events & Engagement: Manage town halls, offsites, annual/festive events, leadership visits, and employee engagement activities with HR.
• Vendor Management: Manage housekeeping, security, pantry, maintenance, courier, and other vendors; negotiate commercials and monitor SLAs.
• Safety & Security: Ensure fire safety, CCTV, security, emergency preparedness, and basic workplace safety standards across offices.
• Assets & Inventory: Manage office assets, furniture, stationery, pantry supplies, inventory, allocation, and replacements.
• Licences & Documentation: Track office licences, fire NOCs, leases, AMCs, contracts, and other administrative documentation.
• Process & Cost Optimisation: Build standardised SOPs, improve service quality, control costs, and continuously improve workplace experience.

What You Will Need

• 5–8 years of experience in Administration, Facilities, Workplace Operations, or Corporate Administration.
• Experience managing multiple locations and external vendors.
• Strong negotiation, planning, execution, and problem-solving skills.
• Hands-on approach with strong ownership and stakeholder management.
• Experience in office setup/expansion and employee events will be an advantage.