Assistant Manager - Admin / Securit

Larsen & Toubro; Coimbatore District; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Larsen & Toubro in India is seeking an Admin Manager to oversee facility and infrastructure management, front office operations, and security across plant and office premises.

The role also covers vendor management, transport coordination, housekeeping, cafeteria operations, and compliance with safety and regulatory standards, while leading the admin team and supporting leadership visits.

Responsibilities

• Oversee administration of plant/office infrastructure and facilities.
• Supervise front desk and visitor handling to ensure smooth operations.
• Manage plant security, access control, and CCTV systems.
• Coordinate employee transport, route planning, and vendor performance.
• Oversee housekeeping, 5S practices, and cleanliness standards.
• Manage cafeteria operations, food safety, and welfare facilities.
• Identify, onboard and manage admin-related vendors and SLAs.
• Ensure compliance with local laws, factory regulations and audits.
• Maintain assets, inventory, and documentation for lifecycle control.
• Prepare and monitor admin budgets and cost-control measures.
• Organize events, meetings, and visits, including logistics.
• Handle emergency response plans, drills, and safety coordination.
• Lead admin team, provide training and performance management.

Skills

Team Leadership

Vendor Coordination

Facility Management

Security Oversight

Front Office Oversight

CCTV Monitoring

Tools

CCTV Monitoring

Job description

Roles & Responsibilities – Admin Manager

1. Facility & Infrastructure Management

• Oversee complete administration of plant/office infrastructure.
• Ensure proper maintenance of buildings, utilities, workspaces, and common areas.
• Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.
• Ensure compliance with statutory and safety norms.

2. Front Office & Reception Management

• Supervise reception and front desk operations.
• Ensure professional handling of visitors, clients, and internal staff.
• Maintain visitor management system and access control protocols.
• Ensure proper communication flow across departments.

3. Security Management

• Manage plant security operations including manpower deployment.
• Ensure strict access control, ID verification, and material movement control.
• Monitor CCTV surveillance systems and ensure 24/7 security coverage.
• Conduct periodic security audits and risk assessments.

4. Transportation & Logistics Coordination

• Manage employee transportation (buses, cabs, shift movement).
• Ensure route planning, safety, and timely availability of vehicles.
• Coordinate with transport vendors and monitor performance.
• Handle logistics for official travel and guest movement.

5. Housekeeping & Workplace Management

• Ensure high standards of cleanliness and hygiene across plant and office.
• Manage housekeeping staff and contracts.
• Implement 5S and workplace organization practices.
• Conduct regular audits for cleanliness and compliance.

6. Cafeteria & Employee Welfare

• Oversee cafeteria operations, food quality, and hygiene.
• Ensure vendor compliance with FSSAI and safety standards.
• Support employee welfare initiatives (rest areas, drinking water, sanitation).
• Address employee grievances related to admin services.

7. Vendor & Contract Management

• Identify, onboard, and manage admin-related vendors (security, housekeeping, transport).
• Negotiate contracts, control costs, and ensure SLA adherence.
• Track vendor performance and compliance.

8. Compliance & Statutory Requirements

• Ensure compliance with local laws, factory regulations, and labor laws.
• Maintain records for audits (internal & external).
• Liaise with government authorities when required.

9. Asset & Inventory Management

• Manage office assets, furniture, and administrative inventory.
• Track asset movement, maintenance, and lifecycle.
• Ensure proper documentation and control systems.

10. Budgeting & Cost Control

• Prepare and manage admin budgets.
• Monitor expenses and optimize operational costs.
• Implement cost-saving initiatives without compromising quality.

11. Event & Meeting Coordination

• Organize company events, meetings, and visits.
• Manage conference rooms, logistics, and hospitality.
• Support leadership visits and customer audits.

12. Emergency & Crisis Management

• Handle emergency situations (fire, medical, evacuation).
• Ensure emergency response systems and drills are in place.
• Coordinate with EHS team for safety compliance.

13. Team Management & Leadership

• Lead and manage admin team including reception, security, and support staff.
• Provide training and performance management.
• Ensure discipline, grooming, and service quality standards.