Assistant Administration Manager

Cyfuture; Navi Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Cyfuture in Navi Mumbai is seeking an Assistant Manager- Admin to oversee security, facility management and day-to-day office operations at EL3, MIDC Mahape.

The role requires 5+ years in office administration, security and vendor management, with strong MS Office skills and excellent communication. Experience liaising with police, fire brigades and government departments is preferred. A Graduate or Postgraduate degree is required.

Qualifications

• Graduate or Postgraduate with 5+ years in office admin activities, security, facility management.
• Sound knowledge of MS Office and office administration software.
• Strong communication skills and ability to liaise with government departments.

Responsibilities

• Responsible for Security, Facility management, liaising, day-to-day general office management, housekeeping management
• Client interaction and tenant search
• Ensure housekeeping and security agency delivers services per Work Order requirements
• Coordinate with external parties for repair, maintenance & replacement of office equipment & facilities
• Purchase management — vendor coordination and processing of bills and payments
• General office supervision and maintenance of facilities, records
• Liaison with govt officials (police, labor, civil, traffic) and resolve issues amicably
• Ensure facilities like reception, meeting rooms, pantry, washrooms, car park are maintained
• Train services team for duties with service orientation
• Maintain AMC's, Electrical/Mechanical/Plumbing, and office furnishings

Skills

MS Office

Security

Facility Management

Education

Graduate or Postgraduate

Job description

Job Summary - Assistant Manager- Admin

Location: EL3, Electronic Zone, MIDC Industrial Area, Mahape, Navi Mumbai, Maharashtra 400710

Working Days: 6 Days

Industry: AI Data Center / IT Infrastructure / Critical Facilities

Responsibility:

• Responsible for Security, Facility management, liaising, day-to-day general office management, housekeeping management
• Responsible for Client interaction, tenant search
• Ensure the Housekeeping & Security Agency delivers services as per Work Order requirements & checklist
• Coordinating with external parties for repair, maintenance & replacement of office equipment & facilities, etc.
• Purchase Management - Coordination with vendors and processing of bills and payments, etc. Negotiating the best deals with vendors.
• General office supervision, maintenance of facilities, maintaining filing systems, maintaining necessary records, etc
• Liaison with various govt. officials, labor dept, civil dept., traffic dept., police station, etc., and ensure that related issues are settled amicably.
• Ensure facilities like - clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, car park
• Train the services team (office boys, security) for the fulfillment of all duties with service orientation
• Ensure all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance, along with Office furnishings, are in the required state
• Ensure basic amenities are provided to employees, such as site infrastructure, seating, water, pantry, canteen, and other hygiene elements

Desired Profile:

• Graduate or Postgraduate with 5+ yrs of experience in office admin activities, security, facility management, liaisoning with Police dept, Fire brigade, etc, preferably from an army or police background
• Sound knowledge of office management software like MS Office.
• Should have relevant exp of Security, facility management, Housekeeping, Vendor Management, General Administration, and Facility Management.
• Should have Good communication skills, verbal and written
• Should be Dynamic and Energetic