Admin Executive

Infinitysolutions; Surat; On-site; INR 250,000 - 400,000; Full time

Job summary

A professional services firm in Gujarat is seeking an Administrative Assistant responsible for managing documentation and coordinating with government authorities. The ideal candidate will handle visa and license applications, liaise with regulatory bodies, and ensure compliance with legal requirements. Strong organizational skills and prior experience in a similar role are preferred. This position offers an opportunity to work in a dynamic environment within a growing firm.

Qualifications

• Strong knowledge of government procedures and regulatory requirements.
• Excellent drafting and documentation skills with the ability to handle multiple tasks.
• Prior experience in a similar role is preferred.

Responsibilities

• Communicate and coordinate with government agencies for approvals and regulations.
• Prepare official correspondence, agreements, and legal documents.
• Process applications for visas and business licenses while ensuring compliance.
• Maintain accurate records of all operations with authorities.
• Assist in scheduling meetings and general office administration.

Skills

Government procedures knowledge

Drafting and documentation

Microsoft Office proficiency

Communication skills

Interpersonal skills

Job description

The Administrative Assistant will be responsible for managing official documentation, coordinating with government authorities, handling visa and license applications, and liaising with the Public Relations Officer (PRO). The ideal candidate should possess strong organizational skills, attention to detail, and the ability to navigate regulatory processes efficiently.

Key Responsibilities

• Dealing with Authorities: Communicate and coordinate with government agencies and regulatory bodies for approvals, permits, and compliance-related matters.
• Drafting Documents: Prepare official correspondence, agreements, reports, and other legal or administrative documents.
• Visa & License Applications: Process applications for employee visas, work permits, business licenses, and renewals while ensuring compliance with local regulations.
• Liaison with PRO: Work closely with the PRO to facilitate government-related tasks, including document submissions, approvals, and legal formalities.
• Record Keeping: Maintain accurate records of all applications, approvals, and correspondence with authorities.
• Compliance Management: Ensure all company operations adhere to legal and regulatory requirements.
• Administrative Support: Assist in scheduling meetings, preparing reports, and handling general office administration.

Required Skills

• Strong knowledge of government procedures and regulatory requirements.
• Excellent drafting and documentation skills.Ability to handle multiple tasks and meet deadlines.
• Proficiency in Microsoft Office.
• Strong communication and interpersonal skills.
• Prior experience in a similar role is preferred.