Admin Executive

Impact Hr N Km Solutions; Nashik District; On-site; INR 200,000 - 300,000; Full time

Job summary

Impact Hr N Km Solutions is seeking an administrator to handle office operations, vendor liaison, travel planning, and documentation support in Nashik district. The role covers facility management, procurement, and onboarding logistics for new hires.

The ideal candidate will have up to 2 years of experience in admin/HR operations, strong coordination skills, and the ability to manage multiple tasks with attention to detail. This is an on-site opportunity in Maharashtra, India.

Qualifications

• Office operations and facility management responsibilities.
• Vendor management and procurement tasks.
• Travel and event coordination.
• Documentation and recordkeeping duties.
• Onboarding logistics for new hires.

Responsibilities

• Oversee day-to-day office housekeeping, cleanliness, maintenance, and security protocols.
• Manage office equipment and coordinate servicing with AMC vendors.
• Coordinate meeting room schedules and visitor hospitality for meetings and events.
• Source, evaluate, liaise with office vendors; track inventory and process payments with Finance.
• Plan domestic and international travel for executives and staff; arrange visas and bookings.

Skills

Liaison

Documentation

HR Management

Secretarial Activities

Clerical Work

Receptionist Activities

Problem Solving

Administrative Skills

Coordination Skills

Job description

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Key Responsibilities DutiesOffice Operations Facility Management:Oversee day-to-day office housekeeping, cleanliness, maintenance, and security protocols to ensure a safe, clean, and well-organized work environment. Manage office equipment (printers, ACs, computers, PBX/intercom) and coordinate timely servicing and repairs with annual maintenance contract (AMC) vendors. Coordinate meeting room schedules, setup, and visitor hospitality for client meetings and internal events. Vendor Management Procurement:Source, evaluate, and liaise with office vendors (stationary, pantry supplies, housekeeping, transport, repair services). Track inventory levels for office stationery, pantry items, and cleaning supplies, and place replenishment orders as needed. Review vendor invoices, verify deliveries, and process payment requests in coordination with the Finance department. Travel Event Coordination:Manage domestic and international travel arrangements for executives and staff (flight/train tickets, hotel bookings, cab arrangements, and visa processing). Plan and execute internal corporate events, employee engagement activities, workshops, and festive celebrations. Documentation Recordkeeping:Maintain physical and digital filing systems, register entries, contracts, lease agreements, and company licenses. Draft official correspondence, office circulars, memos, and meeting minutes (MOM). Assist HR/Operations with onboarding logistics for new hires (access cards, seating allocation, initial stationery kits).

Experience 0 - 2 Years Salary 2 Lac To 3 Lac P.A. Industry HR / Recruitment / Administration / IR / Training Development / Operations Qualification

Key Skills

• Liaison
• Documentation
• Human Resource Management
• Secretarial Activities
• Clerical Work
• Receptionist Activities
• Problem Solving
• Administrative Skills
• Coordination Skills

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.