Admin Executive

Innowell Engineering International; Chennai District; On-site; INR 250,000 - 360,000; Full time

Job summary

Innowell Engineering International is seeking a proactive Admin Executive to manage end-to-end administrative operations at our Chennai office. The role includes facilities management, vendor coordination, procurement, travel arrangements, and employee support services to ensure smooth daily operations.

You will oversee day-to-day admin activities, maintain office assets and inventories, prepare MIS reports, and support meetings and events with a focus on reliability and accountability.

Qualifications

• Hands-on experience in office administration, vendor coordination, facility management and employee support services.
• Strong coordination and communication skills with a problem-solving mindset.
• High level of reliability and accountability.

Responsibilities

• Oversee day-to-day administrative operations of the office/site.
• Coordinate with vendors for housekeeping, maintenance, transport and security.
• Raise purchase requisitions and track procurement and inventory.
• Arrange travel, accommodation, and transport for employees and visitors.
• Maintain admin records, MIS reports and track admin budgets.
• Assist employees with onboarding logistics, meetings, and events.

Skills

Office Administration

Vendor Management

Procurement

MS Office Suite

Tools

MS Office Suite

Job description

Job Description

Admin ExecutiveJob SummaryWe are looking for a proactive and detail-oriented Admin Executive to manage end-to-endadministrative operations. The ideal candidate should have hands-on experience in handlingoffice administration, vendor coordination, facility management, and employee supportservicesRoles & Responsibilities:Administration & Operations: Oversee day-to-day administrative operations of the office/site Ensure smooth functioning of office facilities (electricity, housekeeping, security, etc.) Maintain office assets, inventory, and supplies.Vendor Management: Coordinate with vendors for services such as housekeeping, maintenance, transport, and security Manage vendor contracts, renewals, and service quality Handle purchase requests and follow up on deliveries.Procurement & Inventory: Raise purchase requisitions and coordinate with procurement team Track inventory and ensure availability of office supplies Maintain records of purchases and vendor invoices Travel & Logistics Arrange travel, accommodation, and transport for employees and visitors Support site logistics and operational requirementsDocumentation & MIS: Maintain administrative records, files, and documentation Prepare MIS reports related to admin activities and expenses Track and control admin budgets Employee Support Assist employees with administrative needs (ID cards, seating, onboarding logistics) Coordinate for meetings, events, and office arrangementsTechnical Skills: Office Administration & Facility Management Vendor Management Basic Procurement Process MS Office (Excel, Word, Outlook) Documentation & Record ManagementBehavioural Skills: Strong coordination and communication skills Ability to multitask and prioritize work Problem-solving mindset High level of reliability and accountability.