Admin Executive

NVS Travel Solutions Private Limited; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

The Admin Executive role at NVS Travel Solutions Private Limited provides administrative support to the HR team across office operations, employee records, and engagement initiatives. You will gain hands-on experience in company administration and HR support functions.

Based in Bengaluru, the position offers exposure to purchasing, vendor coordination, event planning and reporting. We value confidentiality and independent work, and offer a collaborative, equal-opportunity environment.

Qualifications

• Experience providing administrative support to HR teams.
• Familiarity with employee records and documentation.
• Strong organizational and confidentiality skills.

Responsibilities

• Support office operations including purchasing, maintenance, IT support and facilities.
• Support HR management with data entry and employee document preparation.
• Maintain and update records of assets, expenses and admin documents.
• Coordinate with vendors for supplies and maintenance.
• Assist with events, travel arrangements and vendor management.
• Handle invoices, petty cash and basic financial tasks with accounts.
• Manage uniforms, ID cards and assets.
• Organise employee engagement events and wellness programs.
• Deliver timely reports on attendance, stationery, housekeeping, assets and KPIs.

Skills

Office administration

Records management

HR administration

Data entry

Job description

The Admin Executive role provides administrative support to the HR team with a variety of tasks and projects related to office administration, employee records and employee engagement. This role is a great opportunity for individuals who are interested in learning more about Company Administration and gaining practical experience in a variety of HR administration functions.

About The Company

NVS Travel Solutions is a 19-year-old firm that provides mobility services pan India. In 2023, NVS has scaled to an owned fleet size of 900+ vehicles and also has its own in-house tech team, which has been building software solutions for the transport industry for the last 4 years, making the future of this firm bright and greener.

Job Responsibilities

• Provide administrative support for office operations, including purchasing, maintenance, IT support, and facility management
• Provide administrative support to the HR management team, including filing data entry, and Employee document preparation.
• Maintain and update records of company assets, expenses, and other administrative documents.
• Coordinate with vendors for office supplies, equipment maintenance, and other administrative services.
• Assist with company-related tasks, such as event planning, travel arrangements and vendor management.
• Handle invoices, petty cash, and basic financial tasks in coordination with the accounts department.
• Manage employee uniforms, ID cards, and other assets.
• Organise employee engagement activities, such as team-building events, social gatherings, and wellness programs.
• Deliver Timely & Accurate reports on Attendance, Stationary, Housekeeping, Traffic fine, Asset, DL Status, Weekly Matrix activity.

Key Result Areas (KRAs)

• Managing office Assets and facilities in an Efficient Manner.
• Ensuring process complaints and process improvements make employee interaction with an organisation more efficient.

Ability to work independently and handle confidential information

Job Role

The Admin role is a critical member of the HR team, providing administrative support for a variety of HR functions and helping to create a positive and engaging work environment for employees. The role will gain hands‑on experience with office administration, employee records management, company policy and procedure development, and employee engagement plannings.

Why Join the Role?

The Admin role is a great opportunity for individuals who are interested in learning more about Administration. The opportunity to work with experienced HR professionals and learn about the latest trends and best practices. The role is also a great way to build your resume and gain valuable work experience.

In addition, we offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. We are an equal opportunity employer and value diversity at our company.

Skills: management,office administration,records