Admin Executive

Sodexo Facility Management India Private Limited; Ahmedabad District; On-site; INR 279,000 - 502,000; Full time

Job summary

Sodexo Facility Management India Private Limited is seeking an Admin Executive to support day-to-day operations on a Promoter Floor for an UHNW client. The role emphasises confidentiality, professional communication and Excel proficiency, with hands-on use of MS Office tools.

The ideal candidate is well-groomed, organised and detail-oriented, with experience in luxury hospitality or high-end environments and strong coordination skills across internal teams, vendors and service staff.

Qualifications

• Graduate in any discipline from a recognised institution.
• Prior work experience in a 5-star / luxury hotel is mandatory or strongly preferred.
• Strong hands-on experience in Microsoft Excel is essential.
• Good knowledge of MS Word, PowerPoint, Outlook/email and other standard office applications.
• Strong administrative, coordination and organisational skills.
• Excellent attention to detail and accuracy in documentation and reporting.

Responsibilities

• Manage day-to-day administrative activities and ensure smooth functioning of the Promoter Floor.
• Maintain records, registers, trackers, reports and administrative documentation accurately and systematically.
• Prepare, update and maintain Excel-based MIS, reports, data sheets, schedules and trackers.
• Handle data entry, documentation, filing and record maintenance with high accuracy.
• Coordinate with internal teams, vendors, service staff and other stakeholders for administrative requirements.
• Monitor office supplies, stationery and other administrative requirements and maintain proper inventory records.
• Assist in scheduling meetings, maintaining calendars and coordinating appointments or operational requirements as required.
• Prepare daily, weekly and monthly reports and share timely updates with the concerned stakeholders.
• Support billing, invoices, purchase documentation and other administrative paperwork, wherever required.
• Maintain strict confidentiality while handling sensitive information related to the client, family, business and operations.
• Ensure professional grooming, etiquette and service standards appropriate for an UHNW client environment.
• Perform any other administrative duties assigned by the reporting manager or client representative.

Skills

Coordination

Organisational skills

Attention to detail

Professional communication

Confidentiality

Education

Graduate degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

We are looking for a well-groomed, organised and detail-oriented Admin Executive to support the day-to-day administrative operations of a Promoter Floor for an UHNW client. The role requires strong coordination, confidentiality, professional communication and excellent hands-on proficiency in Microsoft Excel.

Key Responsibilities

• Manage day-to-day administrative activities and ensure smooth functioning of the Promoter Floor.
• Maintain records, registers, trackers, reports and administrative documentation accurately and systematically.
• Prepare, update and maintain Excel-based MIS, reports, data sheets, schedules and trackers.
• Handle data entry, documentation, filing and record maintenance with high accuracy.
• Coordinate with internal teams, vendors, service staff and other stakeholders for administrative requirements.
• Monitor office supplies, stationery and other administrative requirements and maintain proper inventory records.
• Assist in scheduling meetings, maintaining calendars and coordinating appointments or operational requirements as required.
• Prepare daily, weekly and monthly reports and share timely updates with the concerned stakeholders.
• Support billing, invoices, purchase documentation and other administrative paperwork, wherever required.
• Maintain strict confidentiality while handling sensitive information related to the client, family, business and operations.
• Ensure professional grooming, etiquette and service standards appropriate for an UHNW client environment.

Perform any other administrative duties assigned by the reporting manager or client representative.

Eligibility & Experience

• Graduate in any discipline from a recognised institution.
• Prior work experience in a 5-star / luxury hotel is mandatory or strongly preferred.
• Strong hands-on experience in Microsoft Excel is essential.
• Good knowledge of MS Word, PowerPoint, Outlook/email and other standard office applications.
• Strong administrative, coordination and organisational skills.
• Excellent attention to detail and accuracy in documentation and reporting.