Admin cum Store Officer

THERMAX; Patran; On-site; INR 450,000 - 750,000; Full time

Job summary

THERMAX in Patran, Punjab seeks a proactive Site Administration and Stores professional to ensure timely material availability and accurate records, supporting uninterrupted plant operations.

You will coordinate with procurement, finance, and service providers, manage GRNs, stock verification, ERP entries, and vendor invoices, while maintaining compliance with company procedures.

The role emphasizes strong coordination, documentation, and safety adherence in a busy industrial environment.

Qualifications

• Graduate in Commerce or Business Administration, or diploma in Engineering/Materials Management.
• Hands-on experience in inventory control, site administration, and vendor coordination.
• Working knowledge of ERP systems, MS Excel, invoice verification, and expense tracking.
• Strong coordination, planning, problem-solving and documentation skills.

Responsibilities

• Manage material receipt, verification, storage, issuance, and returns with accurate GRNs.
• Monitor critical spares and consumables; coordinate replenishment and stock checks.
• Maintain records of assets, tools, movements, repair items, and scrap.
• Coordinate with vendors and contractors; verify invoices and expenses.
• Support operations during shutdowns, commissioning, and stabilisation with logistics.
• Coordinate employee joining/exits and contractor documentation with HR.
• Ensure safe storage, audit readiness, and reporting of shortages.

Skills

Inventory control

Site administration

Vendor coordination

Planning & documentation

Education

Graduate in Commerce

Graduate in Business Administration

Diploma in Engineering / Materials Management

Tools

ERP systems

MS Excel

Job description

Job Purpose

To manage site administration and stores operations, ensuring timely availability of materials, accurate inventory records, effective administrative support, and adherence to company procedures. The role will support uninterrupted plant operations through efficient coordination with site teams, procurement, finance, and service providers.

Role & Responsibilities

• Manage material receipt, verification, storage, issuance, and returns, ensuring accurate GRNs and ERP records.
• Monitor critical spares and consumables, coordinate replenishment, and conduct periodic stock verification and reconciliation.
• Maintain records of assets, tools, material movements, repair items, and scrap in accordance with approved procedures.
• Manage housekeeping, security, accommodation, transport and other site administrative services, as applicable.
• Coordinate with vendors and contractors, verify invoices and supporting documents, and monitor administrative expenses.
• Support routine operations, shutdowns, commissioning, PGTR and stabilization activities through timely material, logistics and administrative arrangements.
• Coordinate employee joining and exit support and contractor documentation with HR and the relevant teams.
• Ensure safe storage, proper documentation, audit readiness, and timely reporting of shortages, discrepancies, and service issues.

Preferred Candidate Profile

• Graduate in Commerce, Business Administration, or a related discipline, or a diploma in Engineering / Materials Management.
• Hands-on experience in inventory control, site administration, and vendor coordination.
• Working knowledge of ERP systems, MS Excel, invoice verification, and expense tracking.
• Strong coordination, planning, problem-solving and documentation skills.

Key Performance Indicators

• Inventory accuracy and timely material availability.
• Timely documentation and closure of stock discrepancies and audit observations.
• Administrative cost control and quality of site support services.
• Adherence to safety requirements and company procedures.