Admin Coordinator

Anchanto Services; Pune District; In loco; INR 300.000 - 450.000; Tempo pieno

Descrizione del lavoro

Anchanto is looking for a proactive Admin Coordinator in Pune to support our growing global operations. This role will handle day-to-day administrative tasks, facilities, and operational coordination across teams to ensure business efficiency and a seamless workplace experience.

The position requires strong organizational skills, excellent communication, and discretion with confidential information. You will liaise with vendors, manage office supplies, assist in events, attendance, and HR data

Competenze

• Bachelor's degree in business, communications, or related field.
• At least 5 years of experience in administrative roles.
• Ability to operate in a fast-paced, dynamic work environment.
• Familiarity with technology industry a plus.

Mansioni

• Oversee office environment for cleanliness, safety, and a positive workplace experience.
• Liaise with building management for repairs, access, security, and facilities.
• Manage procurement, inventory of office supplies to ensure operations.
• Coordinate with vendors for ID cards, branding, and travel arrangements.
• Plan and execute company events and internal engagement activities.
• Support logistical coordination for in-office meetings and catering needs.
• Assist in processing employee claims and reimbursements with Finance.
• Maintain employee data in HR systems, ensuring accuracy and confidentiality.
• Support attendance management and resolve discrepancies with staff.
• Ensure documentation and compliance with administrative policies.

Conoscenze

Strong organizational skills

Excellent communication skills

Proficiency in Microsoft Office

Discretion with confidential info

Time management and problem solving

Formazione

Bachelor's degree in business, communications, or related field

Strumenti

Microsoft Office

Descrizione del lavoro

Job Summary

Role: Admin Coordinator

Location: Pune

Job description: Anchanto is looking for a proactive and detail-oriented Admin Coordinator to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience.

Job Type

Full time

Responsibilities

• Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
• Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
• Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
• Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
• Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
• Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
• Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
• Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
• Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
• Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.

Skills

• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office and other relevant software
• Ability to handle confidential information with discretion
• Strong time management and problem-solving skills

Qualifications

• Bachelors degree in business, communications, or a related field
• At least 5 years of experience as an administrative assistant, or related role
• Proven ability to handle a fast-paced and dynamic work environment
• Familiarity with the technology industry is a plus

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.