Admin Executive

Verve Advisory Pvt. Ltd; Chhatrapati Sambhajinagar District; On-site; INR 450,000 - 700,000; Full time

Job summary

Verve Advisory Pvt. Ltd in Pune seeks an proactive Admin Executive to manage day-to-day office administration while driving employee engagement and workplace culture initiatives.

The role covers virtual and physical office management (Zoom), facilities, vendor liaison, travel logistics, budgeting support, and content creation for employer branding. The candidate should be energetic, well organized and capable of coordinating across teams.

Qualifications

• Graduate with relevant admin experience.
• Experience in office administration and vendor coordination.
• Proficient in MS Office and Google Workspace.
• Ability to manage both virtual and physical office operations.

Responsibilities

• Oversee virtual and physical office management, including Zoom account/license administration.
• Manage day-to-day office operations, facilities, housekeeping, and vendor coordination.
• Coordinate travel, accommodation, and logistics for employees, including offsites.
• Maintain records of assets and vendor agreements, assist with budgeting and reporting.
• Plan and execute employee engagement activities and pulse checks.
• Create authentic content on office life for internal and social channels to support employer branding.
• Serve as the primary contact between management, vendors, and staff for administrative matters.

Skills

Office administration

MS Office

Google Workspace

Canva

AI Tools

Communication

Coordination

Education

Any Graduate

Tools

Zoom

Canva

AI Tools

Job description

Job Description Admin Executive

Experience: 23 Years

Qualification: Any Graduate

We are looking for a proactive Admin Executive to manage day-to-day office administration while driving employee engagement and workplace culture initiatives for our Pune team.

KEY RESPONSIBILITIES

• Virtual & Physical Office Management: Oversee both the physical office and virtual office setup (Zoom), Zoom account/license administration.
• Office & Facility Management: Manage day-to-day office operations, facilities, housekeeping, and vendor coordination to ensure a well-run workplace.
• Travel & Logistics: Coordinate travel, accommodation, and logistics for employees, including offsites and workations.
• Vendor & Asset Management: Maintain records of office assets, supplies, and vendor agreements; assist with administrative budgeting and reporting.
• Culture & Engagement: Plan and execute employee engagement activities, team events, and pulse-checks to sustain morale.
• Employer Branding: Capture and create authentic content on office life for internal and social media channels to support employer branding.
• Coordination: Serve as the primary point of contact between management, vendors, and staff for administrative matters.

IDEAL CANDIDATE PROFILE

• Strong organizational and multitasking abilities with proven experience in office administration.
• Personable and proactive, comfortable coordinating across departments and vendors.
• Proficient in MS Office / Google Workspace/ Canva/ AI Tools.
• Self-starter who can identify gaps and improve processes without close supervision.

Who You Are

• High on energy, enthusiasm, and positivity.
• Naturally creative you dont just execute ideas, you generate them.
• Someone who enjoys talking to people and building relationships.
• Strong communication skills (you can connect with anyone, easily).
• Proactive and self-driven you dont wait for instructions.
• Someone who believes HR is not about policies, but about people.

ROLE PREREQUISITES

• Must own a reliable laptop and stable wi/fi connection.
• Flexibility to work in shifts (if required).
• Ability to commute to the Pune office regularly.
• Open to traveling 25-30 days a year for off-sites and company workations.