Office & Operations Coordinator

Snap Analytics; Jammu district; In loco; INR 400.000 - 600.000; Tempo pieno

Descrizione del lavoro

Snap Analytics in Pune is seeking an hands-on Office Operations Coordinator to manage the day-to-day running of the Pune office. The role requires strong organizational skills, proactive ownership, and the ability to coordinate across facilities, vendors, and internal teams.

You will support onboarding, asset management, travel logistics, and office events to ensure a welcoming and productive workplace experience for employees and visitors.

Competenze

• Previous experience in office administration, workplace operations, facilities coordination or a similar role.
• Strong organisation and follow-through.
• Comfortable dealing independently with vendors and service providers.
• Good written and verbal communication skills.
• Ability to manage multiple priorities without losing attention to detail.
• Responsible approach to financial documentation, petty cash and company resources.
• Good working knowledge of Microsoft Office tools such as Outlook, Excel and Word.
• Comfortable working in a fast-moving environment where priorities can change.
• A proactive mindset. Someone who notices what needs to be done and takes ownership rather than waiting to be instructed.

Mansioni

• Take ownership of the day-to-day functioning of the Pune office.
• Ensure office facilities, supplies, equipment and common areas are maintained appropriately.
• Coordinate with building management and external service providers for office-related requirements.
• Identify operational issues proactively and ensure timely resolution.
• Maintain appropriate office records, trackers and documentation.
• Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.
• Follow up on vendor deliverables and ensure services are completed as expected.
• Maintain vendor records, invoices and supporting documentation.
• Support vendor onboarding, renewals and coordination where required.
• Maintain accurate records of office-related expenses.
• Coordinate petty cash invoices, bills and supporting documents with the Finance team.
• Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
• Support procurement and purchase coordination for office requirements.
• Support the People team with onboarding and offboarding logistics.
• Coordinate employee assets, access requirements and workplace arrangements with the relevant teams.
• Help ensure new joiners have a smooth first-day and office experience.
• Support employee documentation and administrative requirements where needed.
• Provide operational support for employee engagement activities, celebrations, Town Halls and other office events.
• Coordinate logistics including materials, vendors, refreshments and office setup.
• Be approachable and responsive to employees requiring day-to-day workplace support.
• Support travel, accommodation and local logistics when required.
• Coordinate office visits and arrangements for colleagues, leadership, vendors and guests.
• Provide administrative support for ad-hoc operational requirements.

Conoscenze

Office administration

Workplace operations

Vendor coordination

Microsoft Office

Strumenti

Microsoft Office (Outlook, Excel, Word)

Descrizione del lavoro

What we re looking for

• Previous experience in office administration, workplace operations, facilities coordination or a similar role.
• Strong organisation and follow-through.
• Comfortable dealing independently with vendors and service providers.
• Good written and verbal communication skills.
• Ability to manage multiple priorities without losing attention to detail.
• Responsible approach to financial documentation, petty cash and company resources.
• Good working knowledge of Microsoft Office tools such as Outlook, Excel and Word.
• Comfortable working in a fast-moving environment where priorities can change.
• A proactive mindset. Someone who notices what needs to be done and takes ownership rather than waiting to be instructed.

Work Mode: In our Pune Office
Immediate Joiners Preferred
About the role

We re looking for a hands-on and dependable Office Operations Coordinator to support the smooth day-to-day running of our Pune office.

This role suits someone who is organised, responsive and comfortable taking ownership of multiple operational responsibilities. You ll work closely with the People team, employees, vendors and other stakeholders to ensure that the office is well managed and employees have a positive, well-supported workplace experience.

Key Responsibilities

Office Operations

• Take ownership of the day-to-day functioning of the Pune office.
• Ensure office facilities, supplies, equipment and common areas are maintained appropriately.
• Coordinate with building management and external service providers for office-related requirements.
• Identify operational issues proactively and ensure timely resolution.
• Maintain appropriate office records, trackers and documentation.

Vendor Management

• Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.
• Follow up on vendor deliverables and ensure services are completed as expected.
• Maintain vendor records, invoices and supporting documentation.
• Support vendor onboarding, renewals and coordination where required.

Finance Administrative Support

• Maintain accurate records of office-related expenses.
• Coordinate petty cash invoices, bills and supporting documents with the Finance team.
• Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
• Support procurement and purchase coordination for office requirements.

Employee People Operations Support

• Support the People team with onboarding and offboarding logistics.
• Coordinate employee assets, access requirements and workplace arrangements with the relevant teams.
• Help ensure new joiners have a smooth first-day and office experience.
• Support employee documentation and administrative requirements where needed.

Office Events Employee Experience

• Provide operational support for employee engagement activities, celebrations, Town Halls and other office events.
• Coordinate logistics including materials, vendors, refreshments and office setup.
• Be approachable and responsive to employees requiring day-to-day workplace support.

Travel General Coordination

• Support travel, accommodation and local logistics when required.
• Coordinate office visits and arrangements for colleagues, leadership, vendors and guests.
• Provide administrative support for ad-hoc operational requirements.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.