Receptionist and Administration Assistant (On Third Party Payroll)

cargo-partner GmbH; Gurugram District; On-site; INR 334,800 - 558,000; Full time

Job summary

A logistics company in Gurugram seeks an experienced Administration & Reception professional to manage office operations and travel arrangements for employees. This role requires strong communication, time management, and interpersonal skills. The ideal candidate will have 2-3 years of experience in office administration and travel management. Responsibilities include organizing events, overseeing daily operations, and making travel arrangements, ensuring alignment with company policies.

Qualifications

• 2-3 years of experience in office administration & travel management.
• Strong executional skills and ability to handle multiple tasks effectively.

Responsibilities

• Organizing company events, conferences, and meetings.
• Oversee day-to-day office operations and procurement of materials.
• Make travel and accommodation arrangements for employees.

Skills

Office administration

Travel management

Excellent communication skills

Time management

Interpersonal abilities

Job description

Administration & Reception

• Organizing company events, conferences and meetings.
• Oversee day-to-day office operations, maintaining office supplies, equipment, facilities and courier.
• Provide high‑level administrative support involving efficient management of facility upkeep, office equipment, housekeeping, office administration and employee health and safety.
• Ensure accuracy of the data, analyse admin costing and work towards minimizing admin expenses.
• Procurement of materials, consumables, equipment and maintain optimum stocks. Printing of company diary, calendar, employee ID card, certificates etc. Ensure that the defined process is followed for procurement.
• Procurement and distribution of gifts to employees and customers.
• Coordinate the admin arrangements for periodic employee engagement activities.
• Manage company WhatsApp group as admin.
• Regular employee birthday and work anniversary greetings.
• Monthly provisions to Account for Admin Services within stipulated timelines.
• Project Management: Facilitate the office opening/movement/closure by negotiating with the estate agent/broker and identifying and coordinating with the architect.
• Maintain internal phone directory.
• Maintain data related to QHSE and regular in company portal.
• Handle reception activities – maintaining manual attendance entries, handling couriers etc.

Travel Desk – PAN India Travel Arrangement (for India and Overseas)

• Make travel and accommodation arrangement for employees and visitors.
• VISA and Forex arrangements for employees travelling overseas.
• Ensure all travel requests are through company portal and the bookings and expense are within the company policy.

Qualifications

• 2-3 years of experience in office administration & travel management.
• Excellent written and verbal communication skills.
• Strong executional skills and time‑management skills.
• Strong interpersonal abilities.
• Ability to handle multiple tasks and prioritize effectively in a fast‑paced environment.