Administration Executive

Westlab Consultancy Services; New Delhi, New Delhi; On-site; INR 300,000 - 450,000; Full time

Job summary

Westlab Consultancy Services in Delhi is seeking an Office Administrator to manage day-to-day operations and coordinate travel, meetings, and vendor arrangements to keep the office running smoothly.

The role involves front-office duties, asset management, and supervising support staff, with a focus on compliance with security and housekeeping protocols. This position requires structured coordination across internal and external stakeholders.

Responsibilities

• Own day-to-day office administration and ensure smooth operations.
• Handle travel management, logistics planning, office documentation, license and insurance renewal.
• Vehicle and guest house management.
• Calendar coordination, meeting scheduling, travel & accommodation bookings, and vendor/courier management.
• Front-office support: visitor management, meeting room readiness, stationery & pantry management.
• Coordinate across multiple internal and external stakeholders; follow up diligently and take every task to completion.
• Handle facility-related escalations and ensure compliance with security/housekeeping protocols.
• Oversee office facilities, housekeeping, security, maintenance, and ensure smooth daily functioning.
• Manage office assets, equipment records, procurement, vendor coordination, and service contracts.
• Supervise support staff and coordinate schedules, duties, and performance expectations.
• Basic accounting support: petty cash & cash handling, expense/reimbursement collation, invoice processing, and sharing documents with CA/accounts.

Job description

Key Roles & Responsibilities:

• 1) Own day-to-day office administration and ensure smooth operations.
• 2) Handle travel management, logistics planning, office documentation, license and insurance renewal.
• 3) Vehicle and guest house management.
• 4) Calendar coordination, meeting scheduling, travel & accommodation bookings, and vendor/courier management.
• 5) Front-office support: visitor management, meeting room readiness, stationery & pantry management.
• 6) Coordinate across multiple internal and external stakeholders; follow up diligently and take every task to completion.
• 7) Handle facility-related escalations and ensure compliance with security/housekeeping protocols.
• 8) Oversee office facilities, housekeeping, security, maintenance, and ensure smooth daily functioning.
• 9) Manage office assets, equipment records, procurement, vendor coordination, and service contracts.

Additional Function:

• 10) Supervise support staff and coordinate schedules, duties, and performance expectations.
• 11) Basic accounting support: petty cash & cash handling, expense/reimbursement collation, invoice processing, and sharing documents with CA/accounts.