Admin and Front Desk Executive

Ashita Business Solutions; Gujarat; On-site; INR 300,000 - 450,000; Full time

Job summary

Ashita Business Solutions is seeking an Admin and Front Desk Executive to greet visitors, manage calls and emails, and support daily office operations. The role emphasizes confidentiality and adherence to security procedures while coordinating schedules and travel for senior staff.

Required 1-2 years of experience in similar roles, with strong communication and organizational skills to maintain a professional image for the organization.

Qualifications

• 1-2 years of relevant experience in admin/front desk roles.
• Ability to greet visitors and handle inquiries professionally.
• Familiarity with office procedures, mail handling, and scheduling.

Responsibilities

• Greet and direct visitors, notify staff of arrivals, and maintain visitor logs.
• Answer calls, emails, and provide information; direct to appropriate personnel.
• Manage reception area, organize meetings, and coordinate travel arrangements for staff.

Skills

Reception

Customer service

Communication

Office administration

Security awareness

Job description

Role & responsibilities

Admin and Front Desk Executive

Preferred candidate profile

• Serve visitors by greeting, welcoming, and directing them appropriately.
• Notify relevant employees when visitors arrive.
• Keep an eye on security and telecommunications systems.
• Answer visitors questions, calls, and emails, and provide them with the relevant information
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Maintain visitor, employee, and department directories and logs.
• Follow security procedures, such as monitoring the logbook and issuing visitor badges.
• Organize the reception area while complying with office procedures, rules, and regulations.
• Arrange meetings, schedules, and travel accommodations for senior staff.
• Keep a record of office supply inventory and expenses.
• Sign for deliveries and ensure all mail and packages are distributed accordingly.
• Provides administrative support to ensure efficient office operations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Any other tasks assigned by Supervisor
• Presents a positive and professional image for the organization.
• All admin tasks required to run the company efficiently.

Years of experience: 1-2 years