Admin Assistant

Safran Aircraft Engines Hyderabad pvt, Ltd; Hyderabad; On-site; INR 450,000 - 700,000; Full time

Job summary

Safran Aircraft Engines Hyderabad pvt, Ltd is looking for an experienced administrative professional to provide comprehensive support to multiple departments. You will coordinate both domestic and international travel, ensure policy compliance, and handle invoices and vendor management with accuracy.

The role requires strong communication, organization, and multitasking abilities, along with proficiency in Microsoft Office.

Qualifications

• Graduate in any discipline.
• 2–5 years of experience in administrative or executive support roles.
• Experience in travel coordination, invoice processing, and vendor management.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Provide administrative support to internal departments and operations.
• Coordinate travel arrangements including bookings and visas.
• Ensure travel requests comply with company policies.
• Process vendor invoices and obtain approvals.
• Track invoice status and ensure timely payments.
• Coordinate meetings and visitor management.
• Support facility coordination, vendor management, and logistics.
• Maintain confidential records and reports.
• Assist leadership with operational requirements.
• Serve as a point of contact for admin queries.

Skills

Communication

Coordination

Multitasking

Customer service

Office software

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Role & responsibilities

• Provide comprehensive administrative support to internal departments, ensuring smooth day-to-day operations.
• Coordinate and manage domestic and international travel arrangements, including flight bookings, hotel reservations, local transportation, visa documentation, and travel insurance requirements.
• Ensure travel requests and bookings comply with company travel policies and procedures.
• Process vendor invoices accurately and in a timely manner, ensuring necessary approvals are obtained.
• Track invoice status, maintain invoice records, and follow up with stakeholders to ensure timely payment processing.
• Liaise with Finance, Procurement, and vendors to resolve invoice discrepancies and payment-related queries.
• Coordinate meetings, conference room bookings, and visitor management activities.
• Support office administration activities, including facility coordination, vendor management, and office logistics.
• Maintain administrative records, reports, and documentation with accuracy and confidentiality.
• Assist in organizing internal events, business meetings, and team activities as required.
• Provide administrative support to leadership and business stakeholders for operational requirements.
• Act as a point of contact for administrative queries and ensure prompt resolution of requests.
• Contribute to process improvements and ensure adherence to company policies and administrative procedures.

Preferred candidate profile

• Graduate in any discipline.
• 2-5 years of experience in administrative, office coordination, or executive support roles.
• Experience in travel coordination, invoice processing, and vendor management.
• Strong communication, interpersonal, and coordination skills.
• Proficiency in Microsoft Office applications, especially Outlook, Excel, Word, and PowerPoint.
• Good organizational and multitasking abilities with strong attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Proactive, service-oriented, and customer-focused approach.Experience working in a multinational or corporate environment will be an added advantage.