Accounts Payable Associate

Invok Hr; Mohali; Hybrid; INR 350,000 - 600,000; Full time

Job summary

Invok Hr in Mohali is seeking an Accounts Payable Specialist to handle end-to-end invoice processing, employee expense claims, and vendor reconciliations. You will ensure accurate coding, monitor aged payables, and support month-end close with a focus on compliance.

The role requires strong MS Excel skills and experience with Oracle ERP. Applicants should have excellent communication and stakeholder management abilities and be willing to work office-based during training with hybrid flexibility

Qualifications

• Excellent communication, analytical, and problem-solving skills.
• Strong interpersonal skills and stakeholder management capabilities.
• Strong understanding of AP processes, ERP systems (Oracle preferred), and compliance requirements.
• Proficiency in MS Excel and other reporting tools.

Responsibilities

• Perform end-to-end invoice processing, including PO and non-PO invoices along with recharges and credit notes.
• Work on strategic vendors invoice processing
• Processing Employees expense claims for payment
• Maintaining database for correct coding of invoices and claims
• Monitor debit balances and aged payables.
• Handle vendor reconciliations and resolve discrepancies.
• Handle month-end and year-end closing activities related to AP, maintaining the entire Purchase Ledger function efficiently
• Proactively working on the transactions, handling queries, and liaising with the onsite staff, suppliers, Bank helpdesk and UK Finance team;
• Work on payment proposal and Execution of Supplier and claims Payment run
• Making Intercompany and Vat payments
• Work with the Bank rec team to clear the open unreconciled items on the Bank
• Knowledge of various Bank portals will be added advantage Communication.

Skills

Communication

Analytical

Problem-solving

Interpersonal skills

Stakeholder management

Tools

MS Excel

Oracle ERP

Job description

• Perform end-to-end invoice processing, including PO and non-PO invoices along with recharges and credit notes.
• Work on strategic vendors invoice processing
• Processing Employees expense claims for payment
• Maintaining database for correct coding of invoices and claims
• Monitor debit balances and aged payables.
• Handle vendor reconciliations and resolve discrepancies.
• Handle month-end and year-end closing activities related to AP, maintaining the entire Purchase Ledger function efficiently
• Proactively working on the transactions, handling queries, and liaising with the onsite staff, suppliers, Bank helpdesk and UK Finance team;
• Work on payment proposal and Execution of Supplier and claims Payment run
• Making Intercompany and Vat payments
• Work with the Bank rec team to clear the open unreconciled items on the Bank
• Knowledge of various Bank portals will be added advantage Communication.

Preferred candidate profile

• Excellent communication, analytical, and problem-solving skills.
• Strong interpersonal skills and stakeholder management capabilities. Tools & Flexibility:
• Strong understanding of AP processes, ERP systems (Oracle preferred), and compliance requirements.
• Proficiency in MS Excel and other reporting tools.
• Willingness to work from the office full-time during the training period, with hybrid flexibility thereafter.