Accounts Payable Specialist

Navsan; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

Navsan in Hyderabad, India is seeking an experienced Accounts Payable professional to manage supplier invoices, reconciliations, and adjacent AP activities. You will maintain vendor data, support payments, and help with month-end close, ensuring accuracy and timely processing.

The role requires 5+ years in AP/Finance Ops, strong Excel skills, and the ability to handle confidential information with integrity. Collaboration with internal teams and multi-currency vendors is common.

Qualifications

• 5+ years of experience in Accounts Payable, Purchase Ledger, P2P, or Finance Operations.
• Strong hands-on experience in supplier invoice processing and AP operations.
• Experience with supplier/vendor reconciliations and discrepancy resolution.
• Experience supporting payment runs and month-end AP activities.
• Experience maintaining vendor master data and performing vendor/bank-detail verification.
• Experience managing an Accounts Payable/shared finance mailbox.
• Intermediate Microsoft Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, filtering, sorting, and reconciliation.
• Ability to prioritize workload and meet strict financial deadlines.
• Strong communication and stakeholder-management skills.
• High level of confidentiality and integrity when handling financial information.

Responsibilities

• Process, validate, and record supplier invoices accurately and within established timelines.
• Review invoices for appropriate approvals, supporting documentation, coding, and applicable purchase orders.
• Ensure invoices are posted to the correct supplier accounts, files, cost centres, and GL accounts.
• Coordinate with internal stakeholders to resolve invoice exceptions and obtain pending approvals.
• Maintain accurate Purchase Ledger and Accounts Payable records.
• Review and process PO and non-PO invoices, as applicable.
• Review proforma invoices and coordinate with relevant stakeholders to support purchasing and payment activities.
• Support vendor onboarding and verification in accordance with company controls.
• Maintain accurate vendor master data, including vendor profiles, currency, organizational information, and banking details.
• Perform monthly supplier statement reconciliations and investigate discrepancies.
• Resolve vendor account issues and payment-related queries promptly.
• Maintain professional relationships with suppliers and internal stakeholders.
• Prepare and support mid-month, month-end, and ad-hoc supplier payment runs.
• Validate payment information and ensure payments are processed accurately and within agreed timelines.
• Coordinate with relevant stakeholders to resolve payment exceptions before payment deadlines.
• Maintain appropriate documentation and controls for payment processing.
• Monitor and manage the shared Accounts Payable mailbox.
• Respond to supplier and internal queries promptly and professionally.
• Route queries to the appropriate finance or business stakeholders where required.
• Track and follow up on outstanding invoice, approval, and payment queries.
• Support the finance team with month-end and year-end closing activities.
• Ensure AP transactions are processed before relevant period-end cut-offs.
• Provide supporting documentation for prepayments, accruals, fixed assets, and other AP-related balances.
• Assist with AP reporting and account reconciliations.
• Support the Management Accounting team with information required for accurate financial reporting.
• Maintain complete and organized invoice and payment documentation.
• Archive financial records in BOX or other designated document-management systems.
• Maintain documentation required for internal and external audits.
• Ensure financial records are accurate, complete, traceable, and readily accessible.
• Coordinate and manage Uber-related approval requests in accordance with company travel and expense policies.
• Provide holiday/absence coverage for other Purchase Ledger team members.
• Maintain the Purchase Order register and prepare relevant AP reports.
• Support other finance-related activities and ad-hoc requirements as assigned.

Skills

Accounts Payable

Purchase Ledger

P2P

Invoice Processing

Vendor Reconciliation

Payment Runs

Month-End AP

Vendor Master Data

Excel (VLOOKUP/XLOOKUP)

Stakeholder Management

Confidentiality

Tools

BOX

Job description

• 5+ years of experience in Accounts Payable, Purchase Ledger, P2P, or Finance Operations.
• Strong hands-on experience in supplier invoice processing and AP operations.
• Experience with supplier/vendor reconciliations and discrepancy resolution.
• Experience supporting payment runs and month-end AP activities.
• Experience maintaining vendor master data and performing vendor/bank-detail verification.
• Experience managing an Accounts Payable/shared finance mailbox.
• Intermediate Microsoft Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, filtering, sorting, and reconciliation.
• Ability to prioritize workload and meet strict financial deadlines.
• Strong communication and stakeholder-management skills.
• High level of confidentiality and integrity when handling financial information.

Preferred Qualifications

• Experience in a professional services, consulting, shared-services, or multi-entity environment.
• Experience with PO and non-PO invoice processing.
• Exposure to prepayments, accruals, and fixed asset invoice documentation.
• Experience supporting internal/external audits.
• Experience with document-management systems such as BOX.
• Exposure to travel and expense processes.
• Experience working with international suppliers and multiple currencies.

Key Responsibilities

1. 1. Accounts Payable & Invoice Processing
   • Process, validate, and record supplier invoices accurately and within established timelines.
   • Review invoices for appropriate approvals, supporting documentation, coding, and applicable purchase orders.
   • Ensure invoices are posted to the correct supplier accounts, files, cost centres, and GL accounts.
   • Coordinate with internal stakeholders to resolve invoice exceptions and obtain pending approvals.
   • Maintain accurate Purchase Ledger and Accounts Payable records.
   • Review and process PO and non-PO invoices, as applicable.
   • Review proforma invoices and coordinate with relevant stakeholders to support purchasing and payment activities.
2. 2. Vendor Management & Reconciliation
   • Support vendor onboarding and verification in accordance with company controls.
   • Maintain accurate vendor master data, including vendor profiles, currency, organizational information, and banking details.
   • Perform monthly supplier statement reconciliations and investigate discrepancies.
   • Resolve vendor account issues and payment-related queries promptly.
   • Maintain professional relationships with suppliers and internal stakeholders.
3. 3. Payment Processing
   • Prepare and support mid-month, month-end, and ad-hoc supplier payment runs.
   • Validate payment information and ensure payments are processed accurately and within agreed timelines.
   • Coordinate with relevant stakeholders to resolve payment exceptions before payment deadlines.
   • Maintain appropriate documentation and controls for payment processing.
4. 4. AP Mailbox & Query Management
   • Monitor and manage the shared Accounts Payable mailbox.
   • Respond to supplier and internal queries promptly and professionally.
   • Route queries to the appropriate finance or business stakeholders where required.
   • Track and follow up on outstanding invoice, approval, and payment queries.
5. 5. Month-End & Financial Close
   • Support the finance team with month-end and year-end closing activities.
   • Ensure AP transactions are processed before relevant period-end cut-offs.
   • Provide supporting documentation for prepayments, accruals, fixed assets, and other AP-related balances.
   • Assist with AP reporting and account reconciliations.
   • Support the Management Accounting team with information required for accurate financial reporting.
6. 6. Documentation & Audit Support
   • Maintain complete and organized invoice and payment documentation.
   • Archive financial records in BOX or other designated document-management systems.
   • Maintain documentation required for internal and external audits.
   • Ensure financial records are accurate, complete, traceable, and readily accessible.
7. 7. Expense & Administrative Support
   • Coordinate and manage Uber-related approval requests in accordance with company travel and expense policies.
   • Provide holiday/absence coverage for other Purchase Ledger team members.
   • Maintain the Purchase Order register and prepare relevant AP reports.
   • Support other finance-related activities and ad-hoc requirements as assigned.