Accounts Executive - US

Gemini Consulting & Services; Hyderabad; On-site; INR 4,776,000 - 8,596,000; Full time

Job summary

Gemini Consulting & Services is seeking an Accounts Executive with 4–5 years of PO processing experience for a remote US-based role. You will ensure accurate PO validation, entry into ERP systems, and coordination across sales, finance and logistics.

Responsibilities include order acknowledgment, credit checks, dispatch scheduling, invoicing post-delivery, and audit-ready record keeping. Strong communication and time management skills are essential for managing multiple POs.

Qualifications

• PO processing experience required.
• Strong coordination between Sales, Finance and Operations.
• Familiarity with ERP/Order Management systems.

Responsibilities

• Verify PO details including customer info, product codes, quantities, pricing, delivery dates and terms.
• Enter PO into ERP/Order Management system and generate Sales Order.
• Coordinate with Sales, Finance, Warehouse and Logistics for credit checks, availability and dispatch.
• Obtain approvals before order confirmation and monitor status for timely dispatch.
• Update customers on delivery timelines and delays; work with Logistics for shipment tracking.
• Coordinate with Billing for invoice generation after delivery and reconcile PO, invoice and delivery notes.
• Maintain records for audit and reporting and generate status reports.

Skills

Attention to detail

Communication

ERP Systems

Sales operations

Time management

Tools

SAP

Oracle

Zoho

Tally

Job description

Accounts Executive with PO Processing Experience - USA

Location: Remote

Experience: 4 to 5 years

Shift Timings: 6.00 PM to 3.00 AM IST

Objective:

To ensure accurate and timely processing of customer Purchase Orders (POs) from receipt to fulfillment, maintaining coordination between sales, finance, and operations.

Key Responsibilities:

Verify PO details — customer information, product codes, quantities, pricing, delivery dates, and terms.

Ensure alignment with quotations, contracts, or master agreements.

Order Entry & Acknowledgment

Enter verified PO details into the ERP/Order Management System (e.g., SAP, Oracle, Zoho, Tally, etc.).

Generate Sales Order and send order acknowledgment to the customer.

Coordination & Approval

Coordinate with internal teams (Sales, Finance, Warehouse, and Logistics) for credit checks, product availability, and dispatch scheduling.

Obtain necessary approvals before order confirmation.

Monitor order status and ensure timely dispatch.

Update customers with expected delivery timelines or any delays.

Work closely with logistics for shipment tracking and documentation.

Coordinate with the billing team for invoice generation post-delivery.

Ensure PO, invoice, and delivery note reconciliation for accuracy.

Maintain records for audit and reporting.

Reporting & Analysis

Track order processing timelines and backlog.

Generate daily/weekly order status and PO processing reports.

Highlight delays, errors, or recurring issues for process improvement.

Key Skills Required

Strong attention to detail and accuracy

Good communication and coordination skills

Knowledge of ERP/Order Management systems

Understanding of sales operations and billing cycles

Time management and ability to handle multiple POs simultaneously