Accounts Assistant

Mectronics Marketing Services; New Delhi; On-site; INR 350,000 - 550,000; Full time

Job summary

Mectronics Marketing Services in Delhi seeks a capable back-office professional to manage order execution and fulfillment alongside accounts functions. You will enter and verify orders, coordinate with logistics, handle invoices, and maintain meticulous records.

Candidates should have 2–5 years in a similar dual role, proficiency in Tally or SAP, Excel expertise, and strong accuracy for vendor and client dealings.

Qualifications

• 2 to 5 years of back-office experience in accounts and order fulfillment.
• Hands-on experience with Tally or SAP.
• Proficient in Microsoft Excel.
• Experience with commercial documents: POs, proforma invoices, delivery challans, and bills of lading.
• Strong data accuracy and attention to detail.
• Clear communication for vendor negotiations and client collections.

Responsibilities

• Process orders: enter, verify and track orders.
• Coordinate fulfillment with logistics and inventory.
• Resolve discrepancies and stock issues.
• Maintain digital logs of orders.
• Manage billing: proforma and commercial invoices.
• Accounts receivable: monitor aging and follow up on overdue balances.
• Accounts payable: verify vendor invoices and timely payments.
• Reconcile daily sales, bank deposits and ledgers.

Skills

Data entry

Excel

Vendor negotiations

Client collections

Billing

Accounts receivable

Accounts payable

Reconciliation

Tools

Tally

SAP

Job description

Role & responsibilities

Order Execution & Fulfillment

• Process Orders: Enter, verify, and track sales orders, purchase orders, or client contracts accurately in the system.
• Coordinate Fulfillment: Work with logistics, inventory, and operations teams to ensure prompt product delivery or service execution.
• Resolve Discrepancies: Address shipping delays, stock issues, or order mismatches between clients and internal departments.
• Maintain Records: Keep detailed digital logs of open, pending, and completed orders. [1, 2]

Accounts & Financial Operations

• Manage Billing: Create and issue accurate proforma and commercial invoices linked to fulfilled orders.
• Accounts Receivable (AR): Track incoming payments, monitor aging reports, and follow up on overdue client balances.
• Accounts Payable (AP): Review vendor invoices, match them with purchase orders, and process timely payments.
• Reconcile daily sales, bank deposits, and ledger accounts with vendor/client statements.

Preferred candidate profile

Experience: 2 to 5 years of proven experience in a dual role handling accounts and order fulfillment, back-office operations or logistics.

Accounting Software: Hands-on experience with systems like Tally or SAP is preferred.

Data Management: Knowledge in Microsoft Excel

Documentation: Strong expertise in handling commercial documents, including purchase orders (POs), proforma invoices, delivery challans, and bills of lading.

Attention to Detail: High precision in data entry to eliminate invoicing errors, pricing mismatches and ledger discrepancies.

Communication: Clear, professional verbal and written communication skills to handle vendor negotiations and client collections.