Accounts And Inventory Executive

Shreeji Comsec Pvt. Ltd.; Mumbai Suburban; On-site; INR 200,000 - 350,000; Full time

Job summary

Shreeji Comsec Pvt. Ltd. in Mumbai Suburban seeks an Accounts & Inventory Executive to maintain accurate inventory records and track all material movements from receipt to dispatch, repair, or disposal.

You will support accounting documentation and collaborate with service teams, clients, and vendors, ensuring timely updates in Tally and Excel. The role requires meticulous record-keeping, strong coordination skills, and the ability to manage multiple movements while maintaining digital and

Qualifications

• Strong working knowledge of Tally and MS Excel is mandatory.
• Prior experience in accounts, inventory management, stock control, stores, logistics coordination or a similar role.
• Good understanding of inventory records and stock reconciliation.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good documentation and record-maintenance skills.
• Ability to coordinate effectively with Service Teams, Clients, Vendors and internal departments.
• Ability to independently track multiple items/materials and their respective status.
• Should be comfortable maintaining physical as well as digital records.
• Ability to identify discrepancies in stock and material records and bring them to the attention of management.

Responsibilities

• Maintain accurate records of all inventory and material held by the Company.
• Maintain records of all inward and outward movement of material.
• Conduct regular stock tallying and reconciliation between physical stock and system records.
• Identify and report discrepancies between physical inventory and recorded inventory.
• Generate monthly stock reports for management.
• Maintain proper records of new, standby, faulty, returned, repaired and other equipment.
• Track the movement and status of individual equipment/material wherever required.
• Ensure inventory records are updated promptly following every movement.
• Manage the Company's RMA/repair process from initiation to closure.
• Coordinate with the Service Department regarding equipment requiring repair.
• Coordinate with clients regarding material dispatches, returns, repairs.
• Coordinate with repair vendors for receipt, inspection, repair and return.
• Maintain complete records of all equipment sent to and received from repair vendors.
• Track status of pending repairs and follow up with vendors until closure.
• Ensure repaired/replaced equipment is recorded and returned to stock or service location.
• Maintain records of faulty equipment, repair history and final disposition.
• Manage and coordinate dispatches of material/equipment to clients, service sites, vendors and other locations.
• Prepare Delivery Challans and other dispatch documentation.
• Coordinate with logistics partners for timely dispatch and delivery.
• Track shipments and maintain records of dispatch and delivery status.
• Follow up on delayed or undelivered shipments and returns.
• Maintain records of all dispatched material until delivery/receipt is confirmed.
• Maintain all necessary inventory, dispatch, RMA and material movement registers.
• Ensure every movement of material is supported by documentation.
• Ensure end-to-end coordination with Service Department regarding material requirements, returns and repairs.
• Coordinate with clients regarding material dispatches, returns, replacements and repair-related requirements.
• Coordinate with repair vendors for equipment movement and repair status.
• Follow up with relevant parties to ensure timely material movements and RMAs.

Skills

Tally knowledge

MS Excel

Accounts and inventory management

Stock control

Stores and logistics coordination

Attention to detail

Documentation and record maintenance

Coordination with service teams, and K

Job description

1. Preferred Candidate Profile

We are looking for an Accounts & Inventory Executive who will be responsible for maintaining accurate records of the Company's inventory and material movements, co-coordinating dispatches and repairs, and supporting the Company's accounting and documentation requirements.

The ideal candidate should be highly organized, detail-oriented and comfortable working with large volumes of material and transaction records. The candidate should have strong coordination and follow-up skills and be capable of independently tracking material from the time it is received until it is dispatched, installed, returned, sent for repair or otherwise disposed of/closed.

Skills & Qualifications

• Strong working knowledge of Tally and MS Excel is mandatory.
• Prior experience in accounts, inventory management, stock control, stores, logistics coordination or a similar role will be preferred.
• Good understanding of inventory records and stock reconciliation.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good documentation and record-maintenance skills.
• Ability to coordinate effectively with Service Teams, Clients, Vendors, Logistics Partners and internal departments.
• Ability to independently track multiple items/materials and their respective status.
• Should be comfortable maintaining physical as well as digital records.
• Ability to identify discrepancies in stock and material records and bring them to the attention of management.

Key Attributes

• High degree of accuracy and attention to detail
• Strong ownership and accountability
• Good follow-up discipline
• Systematic approach to record keeping
• Ability to reconcile and identify discrepancies
• Ability to manage multiple material movements simultaneously
• Proactive approach to resolving pending RMAs, repairs and dispatches
• Good coordination and communication skills

2. Role and Responsibilities

A. Inventory & Stock Management

• Maintain accurate records of all inventory and material held by the Company.
• Maintain records of all inward and outward movement of material.
• Conduct regular stock tallying and reconciliation between physical stock and system records.
• Identify and report discrepancies between physical inventory and recorded inventory.
• Generate monthly stock reports for management.
• Maintain proper records of new, standby, faulty, returned, repaired and other equipment.
• Track the movement and status of individual equipment/material wherever required.
• Ensure that inventory records are updated promptly following every inward, outward, transfer, return or other material movement.

B. RMA & Repair Management

• Manage the Company's RMA (Return Material Authorization) / repair process from initiation to closure.
• Coordinate with the Service Department regarding equipment requiring repair.
• Coordinate with clients regarding material/equipment being returned or sent for repair.
• Coordinate with repair vendors for receipt, inspection, repair and return of equipment.
• Maintain complete records of all equipment sent to and received from repair vendors.
• Track the status of pending repairs and follow up with vendors until closure.
• Ensure that repaired/replaced equipment is properly recorded and returned to the appropriate stock or service location.
• Maintain records of faulty equipment, repair history and final disposition.

C. Dispatch & Logistics Management

• Manage and coordinate dispatches of material/equipment to clients, service sites, vendors and other locations.
• Prepare Delivery Challans and other required dispatch documentation.
• Coordinate with logistics/courier partners for timely dispatch and delivery.
• Track shipments and maintain records of dispatch and delivery status.
• Follow up on delayed, undelivered or returned shipments.
• Maintain proper records of all dispatched material until delivery/receipt is confirmed.

D. Material Movement & Documentation

• Maintain complete and accurate records of all inward and outward material.
• Track the movement of standby, new, faulty, repaired and replacement equipment.
• Maintain all necessary inventory, dispatch, RMA and material‑movement registers.
• Ensure that every movement of material is supported by appropriate documentation.
• Maintain records of material issued to and returned by Service Engineers/Service Department.
• Ensure timely updating of Tally/Excel and other relevant records following material movement.

E. Coordination with Service Department, Clients & Vendors

• Coordinate end-to-end with the Service Department regarding material requirements, returns, faulty equipment, standby equipment and repairs.
• Coordinate with clients regarding material dispatches, returns, replacements and repair-related requirements.
• Coordinate with repair vendors for equipment movement and repair status.
• Follow up with all relevant parties to ensure that material movement and repair activities are completed within the required timelines.
• Escalate delays, discrepancies or unresolved issues to the appropriate authority.

F. Accounts & Record Management

• Maintain accurate records in Tally and Excel relating to inventory and material transactions.
• Ensure that relevant inventory and material records are properly reconciled.
• Assist in maintaining supporting documentation for inventory-related accounting records.
• Maintain all necessary registers, reports and supporting documents in an organized manner.
• Prepare periodic reports relating to stock, material movement, pending repairs, RMAs and dispatches as required by management.

G. Reporting & Control

• Prepare and submit the monthly stock report to management.
• Prepare reports on:
• Stock position
• Stock discrepancies
• Pending RMAs
• Material under repair
• Material dispatched
• Material pending receipt
• Standby equipment
• Faulty equipment
• Other material movements as required
• Ensure that all outstanding material movements and pending RMAs are regularly reviewed and followed up.
• Maintain proper documentation so that the location and status of Company equipment/material can be identified at any time.

• * MALE ONLY*