Logistics Executive

HNC Motion Control; Hanspura; On-site; INR 300,000 - 420,000; Full time

Job summary

HNC Motion Control in India is seeking a detail-oriented Warehouse and Inventory Executive to manage inward material receiving, outward dispatch, and SAP ERP entries. You will verify PO/invoice, coordinate GRPOs, maintain stock accuracy, and ensure proper documentation.

You will handle store and inventory management, bin mapping, stock counts, courier coordination, and production/DC liaison to ensure timely material flow and audit-ready records.

Responsibilities

• Inward & material receiving: receive and verify incoming material against PO/Invoice/DC; check quantity, item code, condition and supporting documents; coordinate with Accounts/concerned department for GRPO and inward entry; ensure all received material is properly recorded and stored.
• Outward & dispatch: prepare and process material for customer dispatch as per approved requirements; prepare DC/GP and coordinate with courier/transport; verify material, quantity and documents before dispatch; maintain outward/dispatch records and courier details.
• SAP ERP & Inventory: perform/coordinate GRPO, material inward/outward and related SAP entries; maintain Item Master and coordinate for Customer/Vendor Master creation; ensure SAP stock and physical stock are aligned; track pending/incorrect entries and coordinate for correction.
• Store & Inventory Management: maintain proper bin mapping and rack identification; ensure material is stored systematically and locations are updated; monitor stock movement and support regular physical stock verification; maintain proper records for cable stock and other critical materials; identify slow-moving/dead stock and report to seniors.
• PO & Documentation: maintain PO files and inward/outward supporting documents; match received material with the relevant PO; track pending material against open POs; maintain organized logistics documentation for audit/reference.
• Production & DC Coordination: coordinate with Production for required material; support production entries and DC-related SAP processes; ensure material issued to production is properly recorded.
• Courier & Transport Management: coordinate daily dispatches with courier/transport partners; maintain monthly courier/transport reports; track dispatch status and follow up on pending deliveries.
• Inventory Control: support periodic physical stock counting; investigate differences between physical stock and SAP/system stock; maintain stock reports and highlight shortages/excess/unused material; ensure proper handling of damaged, excess or unidentified material.
• Coordination & Communication: clearly coordinate with Purchase, Accounts, Sales, Production/Service, Stores/Logistics, Courier/Transporters, Management on stock discrepancies, pending material and critical issues.

Job description

Role & responsibilities

1. Inward & Material Receiving

• Receive and verify incoming material against PO/Invoice/DC.
• Check quantity, item code, condition and supporting documents.
• Coordinate with Accounts/concerned department for GRPO and inward entry.
• Ensure all received material is properly recorded and stored.

2. Outward & Dispatch

• Prepare and process material for customer dispatch as per approved requirements.
• Prepare DC/GP and coordinate with courier/transport.
• Verify material, quantity and documents before dispatch.
• Maintain outward/dispatch records and courier details.

3. SAP ERP & Inventory

• Perform/coordinate GRPO, material inward/outward and related SAP entries.
• Maintain Item Master and coordinate for Customer/Vendor Master creation.
• Ensure SAP stock and physical stock are aligned.
• Track pending/incorrect entries and coordinate for correction.

4. Store & Inventory Management

• Maintain proper bin mapping and rack identification.
• Ensure material is stored systematically and locations are updated.
• Monitor stock movement and support regular physical stock verification.
• Maintain proper records for cable stock and other critical materials.
• Identify slow-moving/dead stock and report to seniors.

5. PO & Documentation

• Maintain PO files and inward/outward supporting documents.
• Match received material with the relevant PO.
• Track pending material against open POs.
• Maintain organized logistics documentation for audit/reference.

6. Production & DC Coordination

• Coordinate with Production for required material.
• Support production entries and DC-related SAP processes.
• Ensure material issued to production is properly recorded.

7. Courier & Transport Management

• Coordinate daily dispatches with courier/transport partners.
• Maintain monthly courier/transport reports.
• Track dispatch status and follow up on pending deliveries.

8. Inventory Control

• Support periodic physical stock counting.
• Investigate differences between physical stock and SAP/system stock.
• Maintain stock reports and highlight shortages/excess/unused material.
• Ensure proper handling of damaged, excess or unidentified material.

9. Coordination & Communication

The person should clearly coordinate with:

• Purchase PO/material status
• Accounts GRPO, invoice/documentation
• Sales customer dispatch requirements
• Production/Service material requirements
• Stores/Logistics physical movement
• Courier/Transporters dispatch and delivery
• Management stock discrepancies, pending material and critical issues