Factory Store & Dispatch Executive

Shree Nath Life Sciences; Behror Tehsil; On-site; INR 180,000 - 320,000; Full time

Job summary

Shree Nath Life Sciences in Behror is seeking an Inventory and Logistics Assistant to manage raw material stock, finished goods, and daily dispatch activities. The role supports production, purchase and warehouse teams to maintain accurate records and timely deliveries.

You will use Excel or inventory software to keep stock registers, ensure proper labeling, and uphold safety and hygiene in the storage area. Prior experience in warehouse operations is a plus.

Responsibilities

• Raw Material Stock Management: receive, verify, record, and monitor stock levels; follow FIFO/FEFO; maintain batch numbers and expiry dates.
• Finished Goods & Inventory Management: track finished goods, verify details before dispatch, coordinate with production, monitor shortages and near-expiry items.
• Order Packing & Dispatch: prepare dispatches per sales orders, check quantities and labels, generate dispatch documents, prioritise urgent orders.
• Logistics & Transport Coordination: coordinate with transporters, track shipments, manage delivery updates, verify courier charges.
• Administration & Reporting: maintain stock registers, generate daily/weekly reports, use Excel/inventory software, document discrepancies.
• Safety, Hygiene & Housekeeping: maintain a clean, safe store and dispatch area, ensure proper storage and hygiene procedures.

Job description

Key Responsibilities

1. Raw Material Stock Management

• Receive and verify incoming raw materials against purchase orders, invoices and delivery challans.
• Maintain accurate records of raw materials received, issued, consumed and remaining in stock.
• Monitor stock levels and inform the purchase or management team when materials need replenishment.
• Ensure proper labelling, storage and identification of raw materials.
• Maintain batch numbers, lot details and expiry or best-before dates wherever applicable.
• Follow FIFO/FEFO stock rotation procedures as appropriate.
• Conduct regular physical stock counts and reconcile discrepancies with system records.

2. Finished Goods & Inventory Management

• Maintain daily stock records of finished products ready for dispatch.
• Verify product names, quantities, batch numbers, packaging condition and labels before dispatch.
• Keep finished goods properly organised and stored.
• Coordinate with the production team to receive completed batches and update inventory records.
• Monitor stock shortages, damaged products, returns and near-expiry items.
• Ensure the physical stock matches the inventory register or software records.

3. Order Packing & Dispatch

• Prepare products for dispatch according to sales orders and delivery instructions.
• Check order quantities, product details, packaging and shipping labels before shipment.
• Prepare invoices, packing lists, delivery challans and other required dispatch documents.
• Coordinate with the sales or customer service team to prioritise urgent orders.
• Ensure orders are packed securely and dispatched within the committed timelines.
• Maintain a daily dispatch register with order details, quantities, transporter information and tracking numbers.

4. Logistics & Transport Coordination

• Coordinate with transporters, courier companies and delivery partners for timely pickups and deliveries.
• Arrange vehicles and transportation according to shipment size, delivery location and dispatch schedule.
• Track shipments and follow up on delayed, missing or damaged consignments.
• Share tracking details and delivery updates with the relevant internal team.
• Verify transport bills and courier charges against agreed rates and shipment records.
• Coordinate proof of delivery, customer returns and shipment-related issues.

5. Administration & Reporting

• Maintain stock registers, inward and outward registers, dispatch records and supporting documents.
• Prepare daily or weekly reports on raw material stock, finished goods, dispatches and pending orders.
• Maintain organised records of purchase orders, invoices, challans and transporter receipts.
• Use Excel, Google Sheets or inventory software to update stock and dispatch information.
• Report stock discrepancies, material shortages, damages and operational issues to management.
• Coordinate with production, purchase, accounts, sales and warehouse teams.

6. Safety, Hygiene & Housekeeping

• Maintain a clean, organised and safe store and dispatch area.
• Ensure materials are stored according to product-specific requirements.
• Follow applicable hygiene, handling, storage and workplace safety procedures.
• Prevent stock damage, mix-ups, unauthorised stock movement and unnecessary wastage.