2454POLO - Executive Assistant | Bangalore | 5+ Y

Renous Consulting; Bengaluru; On-site; INR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support its dynamic team. This role involves managing complex correspondence, organizing travel arrangements, and coordinating schedules for key personnel. The ideal candidate will possess excellent administrative skills, a detail-oriented mindset, and the ability to multitask in a fast-paced environment. Join a company dedicated to empowering unskilled workers and making a significant impact in the community. If you thrive in a collaborative setting and are eager to contribute to meaningful projects, this opportunity is perfect for you.

Qualifications

• 4+ years of experience in a similar administrative role.
• Strong organizational and multitasking abilities in fast-paced environments.

Responsibilities

• Assist with complex correspondence and document management.
• Manage travel arrangements and coordinate calendars for staff.
• Support business transformation projects and prepare reports.

Skills

Administrative Skills

Word Processing

Proactive Attitude

Interpersonal Skills

Problem-Solving

Organizational Skills

Analytical Skills

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Access

Job description

2454POLO - Executive Assistant | Bangalore | 5+ Y

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Job Type: Permanent

Job Responsibilities:

• Assist organization personnel with complex correspondence, personnel records, and documents.
• Manage complex reporting, travel itineraries, staff memberships, etc.
• Schedule, coordinate, and maintain calendars and travel arrangements for one or more individuals within the organization.
• Make meeting and travel arrangements, including ground transportation, hotel/flight/visa assistance as needed.
• Support various business transformation projects, including researching issues and drafting documents for review.
• Liaise with departments and cross-functional teams for follow-ups and reports.
• Manage administrative tasks where appropriate.
• Maintain an organized file system suitable for business needs.
• Assist in preparing MIS reports and other monthly reports.
• Support onboarding of new staff, including employees and contractors.
• Conduct internet research and summarize findings systematically.
• Update and maintain organization charts.
• Attend meetings/calls with leadership, possibly in the late evening if required.
• Perform other duties as assigned.

Job Requirements:

• Excellent administrative and word processing skills.
• Proactive and self-motivated.
• Advanced knowledge of Outlook, Word, PowerPoint, Excel, and Access (Windows).
• Strong interpersonal skills to work with all staff levels and diverse work styles.
• Excellent problem-solving skills with minimal guidance.
• Outstanding organizational skills.
• Analytical ability to gather and summarize data for reports.
• Discretion in handling confidential or sensitive information.
• Team player capable of effective collaboration.
• Detail-oriented.
• Ability to multitask in a high-paced environment.
• Willingness to work overtime if required.
• Minimum 4+ years of progressive experience in a similar role.

About the client: The client provides training to unskilled and semi-skilled workers and assists them in obtaining blue-collar jobs with major corporations.

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