2926 Executive Assistant | 2-4 yrs | Mumbai

Renous Consulting; Mumbai City; On-site; INR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to support their team in a dynamic environment. This role involves coordinating meetings, managing travel, and handling correspondence, ensuring that operations run smoothly. The ideal candidate will possess strong organizational and communication skills, with a proven track record in similar roles. Join a forward-thinking company that values efficiency and teamwork, where your contributions will be essential in driving success and enhancing productivity. If you are passionate about providing exceptional support and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• 2-4 years of experience as an Executive Assistant or similar role.
• Proficiency in MS Office and strong organizational skills.

Responsibilities

• Coordinate meetings and maintain calendars; manage travel arrangements.
• Handle correspondence, reports, and presentations; data entry into Salesforce.

Skills

Organizational Skills

Time Management

Communication Skills

Proficiency in English

Problem-Solving

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Finance

Tools

MS Office Suite

Salesforce

Job description

2926 Executive Assistant | 2-4 yrs | Mumbai

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Job Location: Mumbai

Job Type: Permanent

Key Responsibilities:

• Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, and take detailed messages.
• Coordinate all travel arrangements and be proactive in meeting travelers’ needs as schedules change.
• Complete word processing tasks such as correspondence, reports, memos, proposals, charts, agreements, and PowerPoint presentations.
• Data entry into Salesforce.
• Plan and attend seminars and conferences, including pre-event planning, managing invite lists, responses, and event staffing.
• Draft, prepare, and review documents on behalf of supported staff.
• Review, prepare, and submit expense reports accurately and timely according to company policy.
• Identify ways to improve efficiency, address challenges, and suggest solutions.
• Manage data such as accruals, deliverables, invoicing, and conflict checks.
• Track progress and relevant information related to engagements under the guidance of officers.
• Conduct internet-based research and summarize findings.
• Set up and maintain office files, logs, and manuals based on group needs.
• Prioritize and complete projects efficiently and on time.
• Make copies and scans of correspondence or printed material.
• Maintain an organized file system suitable for business needs.
• Perform related duties as assigned.
• Generate reports and MIS as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or a related field preferred.
• Proven experience (2-4 years) as an Executive Assistant or similar role, preferably in the financial services industry.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills; proficiency in English is required; additional languages are a plus.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and in a team environment.
• Exceptional interpersonal skills with a professional demeanor.

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