Personal Secretary To Senior Executive

Reigning; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

Reigning, Bengaluru, seeks a highly organised Personal Secretary to provide administrative and personal-office support to a senior executive. The role requires managing schedules, documents and follow-ups with confidentiality.

The ideal candidate is dependable, well-spoken, presentable and comfortable interacting with senior professionals and external stakeholders, with 2–6 years in similar roles.

Qualifications

• Graduate in any discipline with good communication skills.
• 2–6 years of experience in Personal Secretary/EA or similar roles.
• Excellent spoken and written English with professional presentation.

Responsibilities

• Manage executive's daily calendar, appointments and travel.
• Draft emails, letters and correspondence with discretion.
• Coordinate meetings, calls and follow-ups with internal/external stakeholders.
• Maintain confidential files and important documents.
• Prepare meeting agendas and notes as required.

Skills

Calendar management

Communication

MS Office

Time management

Interpersonal skills

Confidentiality

English proficiency

Education

Graduate in any discipline

Tools

MS Office

Google Workspace

Email and calendar management

Job description

Location: Kogilu, Bengaluru
Job Type: Full-time | On-site
Experience: 06 years
Interview: Walk-in / Face-to-Face

About the Role

We are looking for a highly organised and professional Personal Secretary to provide comprehensive administrative and personal-office support to a senior executive.

The role requires someone who can manage schedules, appointments, communication, documents, follow-ups and day-to-day coordination with a high degree of professionalism and confidentiality.

The ideal candidate should be dependable, well-spoken, presentable and comfortable interacting with senior professionals and external stakeholders.

Key Responsibilities

• Manage the executive's daily calendar, appointments and schedule.
• Coordinate meetings, calls, appointments and travel arrangements.
• Maintain and organise important documents, files and correspondence.
• Draft, format and manage emails, letters, notes and other communications.
• Handle incoming calls and messages professionally.
• Maintain a structured follow-up system for pending tasks and commitments.
• Coordinate with internal teams, external professionals, vendors and other stakeholders.
• Prepare meeting schedules, agendas and basic notes when required.
• Maintain confidential information and sensitive documents.
• Assist with personal and professional appointments and requirements.
• Ensure the executive is adequately prepared for meetings and engagements.
• Track important dates, commitments and follow-ups.
• Manage day-to-day administrative requirements independently.
• Handle ad-hoc responsibilities entrusted by the executive.

Candidate Profile

• Graduate in any discipline.
• 2–6 years of experience as a Personal Secretary, Executive Assistant, Secretary, Executive Coordinator or similar role.
• Excellent spoken and written English.
• Strong communication and interpersonal skills.
• Excellent time-management and organisational abilities.
• Proficiency in MS Office, Google Workspace, email and calendar management.
• Strong attention to detail and follow-through.
• Professional appearance and conduct.
• Ability to communicate confidently with senior executives and external stakeholders.
• Should be flexible and capable of managing multiple priorities.
• Candidates residing in or around Kogilu, Yelahanka, Jakkur, Hebbal, Thanisandra, Sahakar Nagar and North Bengaluru are preferred.

This is a high-trust position involving direct interaction with senior management. Confidentiality and professionalism are essential.