Workplace Coordinator -6 Months Maternity Cover

CBRE; Dublin; On-site; EUR 32,000 - 48,000; Full time

Job summary

CBRE is seeking a Workplace Experience Coordinator in Dublin to deliver world-class customer service to employees and guests within a designated building. You will greet entrants, manage passes, respond to inquiries, and coordinate on-site events, vendors, and workplace services to ensure a smooth daily operation.

The role focuses on professional communication, event logistics, and adherence to security procedures, with a strong emphasis on organizational efficiency and service-minded

Qualifications

• High School Diploma or GED required with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Serve as first point of contact for entrants and issue visitor and parking passes while following security protocols.
• Answer phones professionally, create presentations and address groups of various sizes.
• Arrange and confirm recreational, dining, and business activities for requesters.
• Coordinate workplace services including mail, office supplies, onboarding, and maintenance work orders.
• Acknowledge inquiries or complaints and provide solutions in a customer service-driven manner.
• Organize and manage on-site events, including space setup, teardown and supplies delivery.
• Follow building security and emergency procedures and coordinate with vendors.

Skills

Customer service

Microsoft Office

Communication

Organizational skills

Education

High School Diploma or GED

Tools

MS Office

Job description

About The Role

As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do

• First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols.
• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.
• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.
• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.
• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.