Workplace Experience Receptionist

CBRE; Dublin; On-site; EUR 25,000 - 30,000; Full time

Job summary

CBRE in Dublin 2 is seeking a Receptionist to join our onsite team, welcoming visitors, handling calls, scheduling meetings, and supporting general office duties as part of Workplace Experience. The role emphasizes customer service to clients and visitors across the building.

Responsibilities include managing visitor passes, coordinating conferencing rooms, arranging catering and tech equipment, and maintaining smooth day‑to‑day operations under supervision.

Qualifications

• 2+ years of job-related experience.
• Ability to follow basic work routines and standards.
• Clear communication to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.

Skills

Communication skills

Organizational skills

Following work routines

Tools

Microsoft Office (Word/Excel/Outlook)

Job description

About The Role

As a CBRE Receptionist, you will work as part of our onsite team, greeting visitors, answering calls, setting up meeting rooms, and other duties. This role is located on our client site in Dublin 2.

About The Role

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• 2 years+ of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.