Facilities Senior Coordinator

CBRE; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

CBRE is seeking a Facilities Sr. Coordinator to coordinate clients, vendors and contractors to ensure complex work orders are completed. The role supports Property Managers with repairs and investment plans within the Facilities Management function.

You will communicate across landlords, tenants, and service providers, schedule repairs, review work order data, and maintain accurate paperwork and files. Strong MS Office skills and organizational abilities are required.

Qualifications

• High School Diploma or GED with 2-3 years of job-related experience.
• Strong organizational skills and ability to work within procedures and systems.
• Intermediate problem-solving skills with capacity to select solutions without supervision.
• Ability to explain detailed information clearly within a team.
• Advanced knowledge of Microsoft Word, Excel, Outlook, etc.
• General math skills including percentages, discounts, and markups.

Responsibilities

• Coordinate clients, vendors, and contractors to complete work orders.
• Directly communicate among landlord, tenants, and service providers regarding procedures and reporting.
• Schedule repairs from work order requests.
• Review data from work order reports to track performance and progress.
• Maintain accurate work orders, proposals, and department files submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to internal departments and large groups.
• Identify and resolve typical and atypical problems in the area without supervision.
• Evaluate and select solutions from established options.
• Contribute to team impact through quality of service and information.
• Follow standardized procedures with regular, moderate supervision.

Skills

MS Office

Organizational skills

Problem solving

Communication

Math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to find out performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to an internal department and large groups of employees.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You’ll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team clearly and concisely.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.