Contract Support Coordinator

CBRE; Cork; On-site; EUR 38,000 - 48,000; Full time

Job summary

CBRE is seeking a Contract Support Coordinator to provide onsite client service and administrative support at our Cork site. You will respond to inquiries, understand contract scope, and ensure work is carried out according to requirements.

You will generate reports on work orders, maintain files, process invoices, and coordinate subcontractor records while keeping QHSE standards. A2 years experience and proficiency in Microsoft Office are essential for successful daily operations.

Qualifications

• 2 years of related experience.
• Ability to follow basic work routines and standards.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and inquisitive mindset.
• Ability to calculate simple figures (percentages, discounts, markups).

Responsibilities

• Respond to client inquiries and ensure timely service delivery.
• Understand contract scope and ensure compliance.
• Generate reports on work orders and statuses.
• Maintain files on work orders, proposals, and department files.
• Process invoices and ensure accurate cost center coding.
• Coordinate sub-contractor files and ensure QHSE compliance.
• Identify cost-saving opportunities.
• Follow defined procedures under supervision.

Skills

Customer service

Organizational skills

Communication

Basic math

Tools

Microsoft Office

Job description

About The Role

As a CBRE Contract Support Coordinator, you will provide customer service and administrative support onsite for our client site.

This job is part of the Contract Quality Management job function.

What You’ll Do

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Act as a financial and operational systems client resource.
• Generate reports on open and closed work orders and check status with the appropriate technician or vendor.
• Maintain files on work orders, proposals, and department files. Build vendor files and check the accuracy on completed paperwork.
• Process invoices and ensure accurate cost center coding,
• Coordinate sub-contractor files, ensuring they are compliant with QHSE requirements.
• Identify cost savings opportunities to ensure customer and financial savings targets are maximized.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups