Facilities Coordinator

CBRE Group, Inc.; Dublin; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

CBRE Group, Inc. in Ireland (Dublin) is seeking a Facilities Sr. Coordinator to coordinate clients, vendors, and contractors to ensure complex work orders are completed.

You will support Property Managers with repairs and investment plans within the Facilities Management area, handling scheduling, data review, and documentation with a focus on communication and efficiency. The role emphasizes collaboration across landlords, tenants, and service providers while maintaining accurate records and

Qualifications

• 2-3 years of job-related experience.
• Ability to explain detailed information clearly within the team.
• Intermediate problem-solving skills to review solutions without supervision.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Directly communicate between landlord, tenants, and service providers.
• Schedule repairs from work order requests.
• Review data from work order reports for performance and progress.
• Maintain accurate work orders, proposals, and department files submitted by vendors.
• Coordinate office and parking space allocations.
• Present information to internal departments and large groups.
• Identify and solve typical and atypical problems in own area without supervision.
• Evaluate and select solutions from established options.
• Impact team through the quality of services or information provided.
• Follow standardized procedures with regular, moderate supervision.

Skills

MS Office proficiency

Strong organizational skills

Problem-solving

Clear communication

Tools

Microsoft Office Suite

Job description

As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

About the Role:

As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to find out performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to an internal department and large groups of employees.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You’ll Need:

• 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team clearly and concisely.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

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