Wedding & Events Executive

The K Club; Ireland; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Internal training and development

Career progression opportunities

Monthly recognition programme

Employee assistance programme

Social events & staff clubs

Bike to work scheme

Uniform including dry cleaning

Hot meals on duty

Discounts on stays and F&B

Job summary

The K Club is a premier luxury resort in Ireland seeking an experienced Weddings & Events Coordinator. You’ll manage enquiries, conduct viewings, and guide couples from first contact to their celebration day, coordinating contracts, deposits, and payments.

You’ll organise tasteings and luxury experiences, ensuring every detail of the couple’s stay aligns with brand standards. You will collaborate with culinary and service teams to deliver unforgettable weddings, maintain meticulous records, and

Qualifications

• Experience in weddings, events, or luxury hospitality (4/5-star preferred).
• Excellent communication skills; written and verbal.
• Attention to detail, along with time management and organisation.
• Ability to manage multiple events and work under pressure.
• Knowledge of Opera an advantage.
• Proficient in Microsoft Office suite.

Responsibilities

• Managing wedding and event enquiries, creating tailored proposals, and guiding couples through planning from initial contact to celebration day.
• Conducting wedding viewings and showcasing facilities and offerings to prospective couples.
• Preparing and managing contracts, deposits, and payment schedules for seamless bookings.
• Organising menu tastings with couples and culinary teams for memorable dining experiences.
• Coordinating every detail of the couples' stay for a personalised resort experience.
• Creating wedding function sheets and coordinating requirements with departments and suppliers.
• Managing invoicing and financial administration with accuracy.

Skills

Wedding events

Communication

Attention to detail

Time management

Opera knowledge

MS Office

Deposit management

Sales skills

Relationship management

Staff training

Tools

Moposa

Job description

The K Club is a truly captivating leisure destination secreted away in lush Irish countryside - yet on Dublin's doorstep - we are a unique resort with a history that spans hundreds of years. Across the 550 acres of our stunning resort we offer a tremendous variety of career opportunities. Adding to that exciting variety of opportunity - under new ownership - The K Club is currently being re-imagined, from the grandeur of our historic estate to the innovative offerings we're introducing, there has never been a more thrilling time to join our team. We are a certified Great Place to work by our very own employees!

The K Club is a truly captivating leisure destination tucked away in lush Irish countryside - yet on Dublin's doorstep. We are a unique resort, a renowned place of celebration, with a spirited history that spans hundreds of years.

We're a 5 star destination which prides itself on having an incredible 5 star team to match. Across our 550 acre estate, we offer a tremendous variety of career opportunities for those who are looking to become part of team that strives to help one another shine.

The K Club is an industry trailblazer. We welcome innovative thinking, bold ideas and insights garnered from your own experience.

If this sounds like the place where you could begin the next exciting chapter in your career, let's talk.

Here’s how you’ll bring the K Club's trailblazing vision to life:

• Managing wedding and event enquiries, creating tailored proposals, and guiding couples through the planning journey from initial contact to celebration day
• Conducting inspiring wedding viewings and showcasing the resort's facilities, experiences, and unique offerings to prospective couples
• Preparing and managing contracts, coordinating deposits, and overseeing payment schedules to ensure a seamless booking process
• Organising and hosting menu tastings, collaborating with couples and culinary teams to create memorable dining experiences
• Coordinating every detail of the couples stay, ensuring a personalised and exceptional resort experience
• Creating detailed wedding function sheets and coordinating event requirements with all internal departments and suppliers
• Managing invoicing, billing processes, and financial administration with accuracy and attention to detail
• Preparing reports, maintaining records, and analysing event performance to support operational success
• Acting as the dedicated point of contact for the bridal couple on their wedding day, ensuring a flawless and memorable experience from start to finish

This is how we see you:

• Experience in weddings, events, or luxury hospitality (4/5-star preferred)
• Excellent communication skills; written and verbal.
• Attention to detail, along with time management with the ability to plan and organise
• Ability to manage multiple events and work under pressure
• Knowledge of Opera an advantage
• Proficient in Microsoft office suite
• Responsible for managing deposit schedules and issuing proforma invoices for confirmed weddings; ensuring monies are received inline with agreed contracted timeline
• Strong telephone etiquette and sales skills.
• Customer development and relationship management skills.
• Ability to develop and maintain relationships e.g., colleagues, customers, vendors
• Coordinate wedding fairs and attend external wedding show cases
• To work with Marketing to ensure our collateral and all public facing messages are in line with our brand standards
• To provide feedback on latest trends in the wedding business to senior management thus ensuring our wedding product is ‘ahead of the curve’.
• To attend all wedding shows deemed suitable by management.
• To provide feedback to management on guest complaints and compliments
• To train and develop new and existing staff when required
• To establish and maintain good working relations with all employees within the department.
• To keep Moposa logs up to date on all wedding enquiries
• Ability to work well under pressure whilst delivering a quality service simultaneously.
• Ability to work on own initiative.

What’s on offer?

• Ongoing investment in your personal development with access to internal and external training programmes
• Fantastic opportunities to progress your career
• Monthly recognition programme
• Employee Assistance Programme
• Social events & staff sport clubs
• Bike to work scheme
• Full Uniform including Dry Cleaning
• Hot meals while on duty
• Discounts on stays at the resort and on Food & Beverage for you and your family and friends