Administrative Assistant I

Pontoon; Dublin; On-site; EUR 26,000 - 32,000; Part time

Job summary

Pontoon, Dublin-based organisation, seeks an Administrative Assistant I for a six-month, on-site assignment in Dublin. You will support the team with diary management, meeting coordination, data compilation, and general clerical duties to help ensure smooth day-to-day operations.

The ideal candidate has a high school diploma, solid clerical experience, and strong MS Office skills (Excel and Word). This role offers valuable hands-on experience within a busy, collaborative environment, four days

Qualifications

• High school education is required; additional qualifications in office administration or related fields are an advantage.
• Solid experience in clerical administration, team secretarial roles, or management support.
• Proficiency in Microsoft Office Suite, particularly Excel and Word; familiarity with personal computers is essential.
• Strong organisational skills with the ability to make independent decisions within established guidelines.
• Excellent communication skills, both verbal and written, with a keen eye for detail.]
• job_responsibilities_description:["Diary management: Organising and maintaining schedules; time management for the team.","Meeting coordination: Scheduling meetings, booking rooms, preparing materials.","Data compilation: Assisting in collection and compilation of data for reports and presentations.","Clerical duties: Filing documents, answering calls, general administrative support.","Office supplies management: Maintaining and ordering supplies.","Correspondence: Drafting clear and professional correspondence with correct grammar and spelling."]],
• CoT_job_summary_short
• job_summary_short

Responsibilities

• Diary management for team schedules.
• Coordinate meetings and book rooms; prepare materials.
• Assist in collecting and compiling data for reports/presentations.
• Perform general clerical duties including filing and calls.
• Maintain and order office supplies.
• Draft clear correspondence with proper grammar, punctuation and spelling.

Skills

Diary management

Meeting coordination

Data compilation

Clerical duties

Office supplies management

Microsoft Office

Education

High school diploma

Tools

Excel

Word

Job description

Admin Assistant

Dublin ( 4 days onsite )

6 Months

Our client, a dynamic organisation based in Dublin, is seeking a motivated and detail-oriented Administrative Assistant I to join their team for a temporary six-month assignment. This role is perfect for individuals looking to contribute their skills in a vibrant environment while gaining valuable experience in administrative support.

Key Responsibilities:

• Diary Management: Organising and maintaining schedules, ensuring efficient time management for the team.
• Meeting Coordination: Scheduling meetings, booking meeting rooms, and preparing necessary materials.
• Data Compilation: Assisting in the collection and compilation of data for reports and presentations.
• Clerical Duties: Filing documents, answering telephone calls, and providing general administrative support.
• Office Supplies Management: Maintaining and ordering office supplies to ensure a well-equipped workplace.
• Correspondence: Composing clear and professional correspondence while ensuring correct grammar, punctuation, and spelling.

Qualifications:

• A high school education is required; additional qualifications in office administration or related fields are an advantage.
• Solid experience in clerical administration, team secretarial roles, or management support.
• Proficiency in Microsoft Office Suite, particularly Excel and Word; familiarity with personal computers is essential.
• Strong organisational skills with the ability to make independent decisions within established guidelines.
• Excellent communication skills, both verbal and written, with a keen eye for detail.

Work Environment:

This role will be based on-site in Dublin for four days a week, providing a fantastic opportunity to engage with colleagues and contribute to a collaborative work atmosphere.

Why Consider This Opportunity?

• Skill Development: Gain hands-on experience in a supportive environment that values professional growth.
• Team Collaboration: Work closely with a dedicated team, fostering relationships and enhancing teamwork skills.
• Flexible Work Schedule: Enjoy a structured yet flexible workweek that allows for a healthy work-life balance.

If you are an enthusiastic individual with a passion for administrative support and are ready to take on new challenges, this role as an Administrative Assistant I could be the perfect fit.

Pontoon is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you