Site Clerk (Residential)

ICDS RECRUITMENT CONSULTANTS LTD; Kildare; On-site; EUR 28,000 - 36,000; Full time

Job summary

ICDS Recruitment Consultants Ltd. is seeking two Site Clerks for residential projects in Kilcock and Maynooth, Co. Kildare.

The role involves issuing requisitions, coordinating with site teams, managing purchase orders, and maintaining Procore documentation and site records. The position offers a negotiable package and is based on-site in Maynooth & Kilcock. The ideal candidate will support site managers in orderly delivery of materials, maintain accurate records, and ensure compliance through

Responsibilities

• Issue site requisitions to the purchasing department and maintain records of all goods and materials requisitioned.
• Coordinate with Site Managers/Foremen to order in advance of trades and ensure deliveries match drawings.
• Raise and reference purchase orders on the CRM system.
• Take delivery of materials, sign for them, and verify paperwork and receipts.
• Conduct weekly material and plant stock takes and maintain a register of on-site equipment.
• Ensure test certificates for plant/machinery are current and filed, and manage hiring/off-hiring as needed.
• Keep PROCORE up to date with documentation and file inspections and submittals.
• Maintain consultant drawing registers and specifications, and manage document control folders.
• Monitor and report on submittals, RFIs, and inspections using Procore and distribute reports weekly.
• File health and safety and BCAR paperwork on site.

Job description

Site Clerk

Maynooth & Kilcock, Kildare

€Neg + Package

Required for leading residential developer working on new housing projects in Kilcock & Maynooth.

Currently require 2 x Site Clerks for new residential projects which are commencing shortly.

Main responsibilities

• Issue site requisitions to the purchasing department on a daily basis (as necessary), maintaining accurate and concise records of all goods and materials requisitioned, by whom, and for which area of the development.
• Work with the Site Managers/Foremen to ensure materials are ordered in advance of the trades, delivered to site, and match the drawings.
• Raise the purchase order number on our CRM system.
• Take delivery of materials and sign for them on arrival.
• Ensure all delivery dockets and receipts are uploaded and provided to D/RES accounts in a timely manner.
• Conduct material and plant stock takes on a weekly basis.
• Maintain a register of all owned plant and equipment on site, ensuring it is always kept in a known state of repair.
• Ensure test certificates are on file and current for all plant & machinery on site; raise a requisition to
• Assist the PM in monitoring all plant and machinery hiring and off hiring.
• Monitor and keep the PROCORE system up to date, ensuring all relevant documentation is filed correctly.
• Maintain and monitor consultants' Drawing Registers and specifications to ensure they remain current.
• Set up and review the folder structure with the PM, adjusting as needed, and maintain folder access to ensure document/information control.
• Conduct a weekly review of Procore to report on the status of Submittals, RFIs, and Inspections & Observations, printing and distributing the report at the weekly meeting.
• Manage consultant reports for the PM: ensure reports are filed correctly, correlate issues raised, request corrective action evidence from the relevant site team member, and upload information to close out issues.
• Record and file all Health & Safety documentation in the site office.
• Record and file all BCAR paperwork.